Core Job Posting Data

• Position Title : Administrative Assistant I
• of Positions :
• Length of Contract : Long Term; one year to start, extensions most likely
• Location / Site : ABV (Remote Wednesdays and Fridays contingent on if there are meetings happening on those days)
• Hybrid Scheduled Available? If yes, provide details : Yes, Wednesdays and Fridays contingent on if there are meetings happening on those days where admin support is needed.
• Max Bill Rate Requested :

o (note- once BR is set- it is not negotiable after the interview process)

Reason for opening : New Role

Description Details

• Are you open to look at candidates willing to relocate? No
• What are the top - skills requirements should this person have? Computer experience (Excel, Word, Power point), team player, meeting scheduling

One year minimum experience with administrative type duties

Familiar with Outlook / Calendaring; Teams Meetings (used in lieu of desk phones)

Strong interpersonal / written communications

Confident presence to work with senior leadership

Know when to ask questions

Strong attention to detail

• What is a nice to have (but not required) regarding skills, requirements, experience, education, or certification? Microsoft Outlook and Teams, Booking travel & expense reporting
• What type of environment is this person working in? In office (work from home Wednesday’s and Friday’s contingent on if there are any meetings that require admin support
• Work Schedule (Define days, of hours) / Is Overtime offered or required? If yes, how many hours, what impact to scheduled working hours?

Monday through Friday, hours a day ( : - : or : - PM). Do not anticipate overtime. Do not anticipate overtime. hour / week job.

Work remote twice / week. WFH days are Wed / Fri on these days if there are no catering or the team is not in the office, can WFH, but if there are onsite needs, they would need to come in should there be catering events that day, or other meeting type things that need attention.

• Is the worker onshore or offshore? Onshore
• Will there be Domestic and / or International Travel? No

Assisting with Travel, calendaring and catering / meeting coordinating

Making sure calendars are up to date, avoiding conflicts of schedules, etc.

Outlook experience is a hard requirement

Registration for conferences

Good attention to detail

Not shy to ask questions as needed

Minimum of one year related experience as groundwork to admin work

Ability to work collaboratively with Maria who is more than willing to train this role to success at on a long term basis

Assisting with Calendaring in Outlook as needed

Familiar with expense sheets / travel arrangements, etc.

Spotlight Call Notes :

Want someone with a bit of experience; Maria supports senior leadership so lots of their calendaring is done by Maria. would work with Maria with things she would need assistance catering, travel, setting up registration for conferences;

managing calendars will not be a whole lot as most of the meeting invites come from Sr. Marketing who Maria supports so Maria would be do.

Does require a lot of attention to detail.

Expense reporting

Travel

Catering

Some assistance with calendaring, but would be minimal, but important they can navigate Outlook

Would prefer someone with some experience Maria would train them on all the various procedures / Outlook, ABV expense reporting

They want someone with some Outlook experience, what I found is that we had someone from within ABV, didn’t have any Outlook experience and was not detail oriented.

I’m a little nervous if they do not have previous experience with Outlook / travel / registrations, etc.

As an example, we get direction from our area marketing managers, who is who manages our conferences, and they send us specific instructions on what / how to register them.

Being able to follow written instructions from them to a tee have attention to detail with a bit of experience. Really depends on the person.

May need to be familiar with Teams no longer have a desk phone, all phones are now done through Teams, calls, etc. Admins are assigned a Teams Number rather than a desk phone, knowing Teams may be helpful.

Maria’s been with the company for years, more than willing to train and partner with this person, we would work as a team, I would mentor them as much as possible to success.

We support two VP and brands for the company. Being able to partner and work collaboratively with me is a must. This person must want to be part of a team and be a team player.

As we are a Commercial US Marketing team, if everyone is gone for sales events, sometimes up to four days, no need to come in during this time, can be remote.

EEO :