City of Lowell

Job Posting

HHS- Recreation Department

Head Clerk

Job Title: Head Clerk (2000-21, J#6812, 3731)

Department: Health and Human Services, Recreation Division

Reports To: HHS Director, Deputy Director of Finance-Health, Recreation Program

Director/Planner and Asst City Manager/DPW Commissioner and any other designated personnel

Union: AFSCME 1705

FLSA Status: Non-exempt

Wages: $27.0350 (Min) to $31.2873 (Max) per hour (35 hours per week)

SUMMARY

Performs clerical duties which require a high degree of decision making and complete knowledge of the function of the Health and Human Services, Recreation Division.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other related duties may

be assigned.

Under direct supervision of HHS Director, Deputy Finance Director-Health, Recreation Program Director/Planner and other designated personnel;

Answers telephones and in person inquiries;

Prepares and mails outgoing correspondence;

Interprets policies, rules and regulations of the department.

May compute payroll and other mathematical computations as required.

Enters data for service/purchase orders and other departmental reports.

Receives requests, instructions or information.

Investigates records, files and other information sources to obtain necessary information.

Compiles lists of data or information.

Classifies information according to office procedures.

Transfers or posts information to records.

Writes, types, or enters information into computer to prepare correspondence, bills, statements, receipts,

checks, or other documents; copying information form one record to another.

Sends, routes, and relays forms, materials and information; maintains files; retrieves information from

files; files information; processes forms; checks forms for accuracy and completeness; types forms,

memos, letters and other material.

Proofread records or forms.

Counts, weighs, or measures material. Sorts and files records.

Composes correspondence which may require specific knowledge of methods and procedures; addresses

envelopes or packages; stuff envelopes by hand or with envelope stuffing machine; answers telephone,

places telephone calls; conveys messages, and runs errands; gives information to the public in person

and over the phone.

Responsible for attending all Board of Parks meetings. This includes evening meetings. (once a month)

Coordinates schedules and reports the minutes of all Board of Parks meetings and the Board’s activities;

attends other related meetings as assigned by Department Head, Division Head, or designee.

Maintain schedules for BOP related areas. Handles applicants and questions to avoid conflicts and

provide field availability as required. Track and post field availability.

Complete and post meeting agendas. Send out meeting notifications to all parties. Take and type all

minutes and permits as related to BOP meetings. Collect, track, and turn in all related fees.

Learn and manage Board of Parks and Recreation related websites.

Performs related duties as required.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty

satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability

required. Reasonable accommodations may be made to enable individuals with disabilities to perform

the essential functions.

SUPERVISORY RESPONSIBILITIES None

EDUCATION and/or EXPERIENCE

Three years full time experience in a busy office environment involving customer service, records

retention and general clerical support; or equivalent combination of education and experience must

include working knowledge of word processing and spreadsheets.

Complete knowledge of acceptable business office procedures and standards.

CERTIFICATES, LICENSES, REGISTRATIONS

Must have valid, current driver's license.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical

procedures, or governmental regulations. Ability to write reports or correspondence, etc. Ability to effectively present information and respond to questions tactfully from groups of managers, customers, and the general public.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common

fractions, and decimals.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only

limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral,

diagram, or schedule form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl; and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually moderate.

The City of Lowell is a smoke and drug free employer and requires a physical with drug screen, and CORI post offer.

Qualified individuals should apply by the deadline by submitting application/resume with cover letter using the City of Lowell job opportunities online

portal: https://selfservice885.tdr.tylerhosting.cloud/ess/employmentopportunities/default.aspx

The City is committed to encouraging diversity and inclusion through equitable opportunities for all community members. The aim is for our workforce, including contractors, to be truly representative of all sections of society and our community, and for each team member to feel respected while fostering belonging.

"The City of Lowell assures that every individual shall have equal access to all City employment opportunities. The City is all-inclusive and no person shall be denied equal access because of race, creed, color, religion, national origin, sex, sexual orientation, gender identity, age, military service, or physical/mental disability."

EOE/AA/504 Employe

Job Type: Full-time

Pay: $27.03 - $31.28 per hour

Expected hours: 35 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Shift:

• 8 hour shift

Weekly day range:

• Monday to Friday

Ability to Relocate:

• Lowell, MA: Relocate before starting work (Required)

Work Location: In person