Job Description
The Accounts Payable/Finance Admin provides financial administrative support to the organization. This position will be accountable for all processes and workflow which lead to the timely payment of Mallard FM and Mallard Group vendors. Workflow will include accurate and timely processing, reconciliations, and vendor communications for all exterior service vendors.
ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Reviews all invoices for appropriate documentation and approval prior to payment
• Coding and verifying distribution combination of every invoice for accuracy,
• Coordinates vendor payments for lien waivers and maintains all lien notices when required.
• Maintains thorough and accurate records for assigned accounts payable vendors
• Import (scan) pertinent documents into vendor cards and populate the record accordingly
• Sets up new vendors, credit application, obtain W-9, tax exemption certificate, contractual agreements, safety forms, COI, etc
• Handle vendor inquiries regarding payment status. Resolve account discrepancies.
• Issue sales tax exemption certificates to vendors as necessary and obtain W-9's from suppliers as needed.
• Process check requests.
• Investigate and resolve account discrepancies.
• Provide excellent customer service and support to vendors
• Assists accounting/finance team as necessary
• Assists with other projects as needed

Qualifications

• 2 years of relevant work experience required. Experience with the construction industry accounting preferred.
• COMPUTER SKILLS: Proficient in Microsoft Office Applications Intermediate to Advanced Excel skills required
• Facil-IT software experience preferred

WORK ENVIRONMENT / PHYSICAL REQUIREMENTS:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. This position works in an environment with moderate noise level. (Examples: business office with computers and printers, light traffic). Usual office environment with frequent sitting, walking, standing, and occasional climbing, stooping, kneeling, crouching and balancing. Frequent use of eye, hand, and finger coordination enabling the use of office machinery. Oral and auditory capacity enabling interpersonal communication as well as communication through automated devices such as telephone. The employee must occasionally lift and /or move up to 20 pounds. Ability to read and understand work instructions.
Note: Nothing in this job specification restricts management's right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.