4 Jobs in Gillette, WY
VOA Northern Rockies is Hiring an ADMINISTRATIVE COORDINATOR Near Gillette, WY
Booth Hall - Gillette, WY
Position Type
Full-time
Job Shift
Day
Description Summary/Objective The Administrative Coordinator is responsible for maintaining accurate and complete client financial files, tracking facility billing, processing all checks for deposits , and performing administrative support tasks.
Essential Functions
- Provides direct daily support to the Senior Director.
- Performs all reference checks for applicants.
- Prints and submits all referral packets to Senior Director daily.
- Sends out accept/deny letters and documents in the tracking log for all state referrals.
- Compiles and submits monthly statistical reports.
- Attend meetings and take notes.
- Inventories and maintains facility-wide supplies.
- Codes expenditures and monitors them against the monthly budget.
- Periodically speaks with employers, DOC, courts, and other agencies as required.
- Deposit State residents' checks and cash.
- Check the safes daily.
- Works with Sheridan to print checks. (Release, withdraws, and COMO payments)
- Enters billing for clinical services.
- Does orientation with new state residents about the financial guidelines.
- Grievance Manager for all state and federal residents.
- Other duties as assigned.
- Effective communicator, both oral and written
- Able to effectively deal with diverse individuals and groups
- Able to organize/prioritize large volumes of information.
- Ability to effectively work with various computer software programs, including Microsoft Word, Excel, PowerPoint, and Desktop Publishing.
- Ability to maintain good relations regularly and effectively with residents, employees, contractors, and the public.
- Continuous demonstration of behaviors aligned with a posture of servant leadership and our cultural values.
Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as laptops, photocopiers, and smartphones.
Physical Demands The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully.
While performing the duties of this job, the employee is regularly required to talk or hear. This job's specific vision abilities include close vision and adjusting focus. This would require lifting files, opening filing cabinets, and bending or stooping as necessary.
Position Type/Expected Hours of Work This is a full-time or part-time status dependent on the position hired. Days and work hours are generally Monday through Friday, 8:00 a.m. to 5:00 p.m. Part-time hours rely on the program's need.
Travel Little to no travel is expected for this position.
Qualifications Required Education, Experience, or Eligibility Qualifications
- Associate degree in business plus two years’ experience in related administrative work
- High School diploma or equivalent plus four-year experience in Administrative related work
- Proficient in Microsoft Suite
- Proficient in QuickBooks
- Associate degree in business
- Two years’ experience in similar administrative work
Job Summary
Full Time
$43k-54k (estimate)
05/30/2024
06/19/2024
The job skills required for ADMINISTRATIVE COORDINATOR include Administrative Support, PowerPoint, Billing, Microsoft Word, etc. Having related job skills and expertise will give you an advantage when applying to be an ADMINISTRATIVE COORDINATOR. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by ADMINISTRATIVE COORDINATOR. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for ADMINISTRATIVE COORDINATOR positions, which can be used as a reference in future career path planning. As an ADMINISTRATIVE COORDINATOR, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary ADMINISTRATIVE COORDINATOR. You can explore the career advancement for an ADMINISTRATIVE COORDINATOR below and select your interested title to get hiring information.
If you are interested in becoming an Administrative Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Coordinator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Coordinator job description and responsibilities
They may correspond with clients and office staff, train and supervise other administrative employees and complete a number of projects and office-related responsibilities.
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Administrative coordinators handle clerical, archiving and administrative duties and coordinate general administration within organizations.
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Administrative coordinators typically organize, supervise, and facilitate this workflow. They also lead other administrative workers by assigning tasks, developing skills, and planning administrative projects.
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The Administrative Coordinator has the authority to enforce the Standards of Behavior and works to ensure that the Mission, Vision and Values of the organization are upheld on a daily basis.
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They also lead other administrative workers by assigning tasks, developing skills, and planning administrative projects.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Coordinator jobs
Strong administrative assistants excel at organization, management of multiple peoples' time and expectations, and have a self-starter attitude, getting things done before others recognize the need.
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Knowledge on word processing using spreadsheets and travel logistics.
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Bilingual (English / Korean) administrative coordinator is a plus.
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Have at least 3 years nonprofit administrative or program support experience.
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Step 3: View the best colleges and universities for Administrative Coordinator.
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