This individual provides support to the Director of Finance and Administration for the administrative and operational duties outlined below.

Competency:

Competency will be assessed by the department manager at the end of the probationary period utilizing essential duties and responsibilities specific to their job description. Employee competency will be indicated on the employee evaluation form.

If competency in essential duties and responsibilities is not met, the department manager will document and set an appropriate probationary period for re-evaluation.

Essential Duties and Responsibilities:

Includes the following – Other duties may be assigned.

• Maintaining shared email
• Responding to email requests and inquiries
• Processing incoming AP invoices
• Researching AP issues and troubleshooting solutions
• Calculating and managing accruals and prepaids
• Preparing payments and tracking to vendor accounts
• Managing vendor accounts
• Filing and organizing electronic files
• Asset management
• Assembling outgoing mail
• Other office related duties as requested by the team

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Qualities:

• The ability to think critically and make decisions based on rules and guidelines.
• The ability to research available tools for answers to questions.
• The ability to perform self-review of work.
• The ability to retain information.
• Possess a strong attention to detail.
• Commitment to consistent, accurate, and quality work
• The ability to communicate clearly and comprehend verbal and written communication.
• Professional conduct combined with a high level of integrity and confidentiality.

Education and/or Experience:

• AS or BS degree in accounting or high school diploma 3-5yrs experience in accounts payable.
• Understanding of Accounting terms and the proper coding of transactions
• Familiarity with electronic accounting systems (NetSuite preferred)
• Experience with Office Suite (Excel, Powerpoint, Word preferred)
• Understanding of Windows operating systems and related folder structures
• Experience with cloud-based storage applications (Box and SharePoint preferred)
• Experience with meeting software.

Language Skills:

• Ability to read and interpret documents such as office correspondence and procedures
• Must have the ability to handle internal and external communications (written and verbal in English) in a professional manner

Mathematical Skills:

• Ability to work with basic mathematical concepts such as adding, subtracting, multiplying,
  division, fractions, and decimals
• General accounting knowledge required

Physical Demands:

The physical demand described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.