The ideal candidate will be an Executive-Level assistant who will provide support to the Founder and Chief Investment Officer of Hestia Capital Management. We want the candidate to learn the business and be attuned to the CIO’s priorities with a goal of enabling the CIO to work as effectively and efficiently as possible. We are looking for someone with a solutions-oriented mindset, intellectual curiosity and who thrives in a fast-paced environment.

Primary Responsibilities

• Manage and coordinate the CIO’s daily schedule, including internal and external meetings, travel, and appointments.
• Communicate with internal and external stakeholders to schedule appointments, meetings, and events.
• Prepare CIO for meetings by providing background information, briefing notes, and relevant documentation.
• Take minutes for meetings on behalf of CIO, review and summarize reports and documents as needed.
• Arrange travel, flights, transportation and accommodations and create comprehensive and detailed itineraries.
• Manage the CIO’s personal and professional calendar ensuring they are informed of upcoming events and deadlines.
• Prioritize and filter the CIO’s emails, phone calls, and requests, responding to them when necessary or delegating to the appropriate party.
• Maintain confidentiality and discretion in all matters related to the company.
• Handle PA duties involved such as running errands, gift purchases, doctor appointments, dry cleaning, etc.
• Fulfills reception duties along with overseeing the daily mail process, ordering office supplies, and planning team events.
• Maintain the CIO’s personal accounts and related items as needed to provide personal support.
• Job responsibilities subject to change and are contingent upon the CIO’s business and personal needs.

Required Qualifications

• A bachelor’s degree in business administration, finance, management, or a related field.
• Advanced knowledge of Microsoft Office suite, including Word, Excel and PowerPoint and conferencing tools like Zoom, MS Teams, Webex, etc.
• Strong organizational and time-management skills, with the ability to manage multiple tasks simultaneously and meet tight deadlines.
• Excellent writing, proofreading, editing and language skills with a professional and friendly demeanor.
• Demonstrated success in managing and planning through ambiguity and change in a fast-paced complex environment.
• Ability to remain calm under pressure, think critically and make sound decisions during challenging and changing situations.
• High emotional intelligence and the ability to work with varying personality types.
• Meticulous attention to detail and accuracy, with an elevated level of discretion and confidentiality.
• Positive mindset and eager to embrace new challenges and continuous learning.

For Consideration: Please email your Cover Letter and Resume to info@hestiacapital.com.

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Education:

• Bachelor's (Preferred)

Ability to Commute:

• Cranberry Township, PA 16066 (Required)

Work Location: In person