Executive Administrative Assistant

Full-time: 40 hours per week, additional hours as needed

We have an opening for the 2024-2025 school year for an enthusiastic Christian Executive Administrative Assistant who will assist PCA’s head of school, help with day-to-day office responsibilities, and offer support to administrators. Must be a born-again Christian whose lifestyle and character demonstrate obedience to God.

Responsibilities:

• Provide administrative support to ensure efficient operations of PCA’s administrative offices; anticipate needs and take care of them.
• Provide daily support to the head of school by scheduling meetings, staying on top of emails, answering phone calls, and assisting in the day-to-day activities of the office.
• Operate as office manager.
• Prepare in advance for meetings and visitors.
• Take notes during administrative meetings and follow through on assigned tasks and projects.
• Help with quarterly events, such as Awards Chapels, produce certificates, labels, and envelopes for report cards, programs, etc.
• Assist in the preparation of the Spelling Bee and be a resource during and after the event.
• Support all preparation of Math Olympics and assist during and after the competition.
• Help prepare for and carry through events, including chapels, certificates, report cards, etc.
• Keep socia media updated with all the current events happening through out the school year
• Manage the website.
• Send out communications to the staff and PCA families.
• Manage the background check for chaperons, volunteers, and visitors and keep the list updated yearly.
• Oversee the Title 1 Program and attend quarterly meetings.
• Be an integral part of the preparation of the beginning of the school year by preparing publications and carrying out important tasks during the summer.
• Assist the preschool director with responsibilities at the front desk or with preschool.
• Work with the receptionist to communicate maintenance issues and needed repairs or attention to the facilities.
• Support special events and activities as needed by administrators.
• Exhibit polite and professional communication with parents and staff.
• Maintain a professional and modest personal appearance.
• Receive job applications and check references.
• Assist in coordinating preparations for accreditation visits.
• Serve as liaison for various vendors.

Requirements:

• Have superior interpersonal relationship skills.
• Possess strong oral and written communication skills, including the ability to properly use the English language.
• Demonstrate a strong work ethic and exhibit great attention to detail.
• Have organizational skills and be self-driven.
• Must possess a strong desire to partner with families to reach their God potential.
• Be proficient in computer and technology applications necessary for the position.
• Associates or Bachelors degree preferred. Must be at least 18 years old.