Position Title : Human Resources Associate opt. 2 (Typing)

Agency : Department of Corrections - Menard Correctional Center

Closing Date / Time : 11 : 59 pm, 06 / 11 / 2024

Salary : Anticipated Starting Salary (Effective 7 / 1 / 24) $4,412 a month; Full Range $4,412 - $6,058 a month.

Job Type : Salaried

County : Randolph

Number of Vacancies : 1

Plan / BU : RC014

This position is a union position; therefore, provisions of the relevant collective bargaining agreement / labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website.

State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

While not required, a Resume / Curriculum Vitae (CV) is recommended. When applicable, title that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application.

Failure to upload requested transcripts, license and / or proof of certification when specified may result in ineligibility.

Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Posting Identification Number 37568

Position Overview

The Illinois Department of Corrections is looking for a candidate to serve as a Human Resources Associate to work at Menard Correctional Center in the Human Resources Department.

The ideal candidate is self-motivated, task oriented, has excellent organizational skills, shows great attention to detail, and is a team player with strong interpersonal skills.

This position performs highly confidential, sensitive, paraprofessional duties in the daily operation of the Personnel Office.

Responsibilities include preparing and submitting personnel transactions and documents, answering inquiries, interpreting labor contracts, Personnel Rules, Pay Plan, other State / Agency rules, regulations, policies, and procedures.

Duties also include keyboarding correspondence, maintaining confidential personnel files, initiating employment / personnel references, verifying documentation for leaves, and researching information for disciplinary / grievance hearings.

We encourage all qualified applicants to apply. If interested in this position, please apply according to the instructions on the job posting.

Job Responsibilities

• Performs specialized paraprofessional human resources duties.
• Interprets labor contracts, Personnel Rules, Pay Plan, other State Agency rules, regulations, policies, and procedures to make decisions consistent with standard methods.
• Serves as Worker’s Compensation Coordinator for the facility.
• Assists with adherence to time limits regarding preparation and submission of transactions and documents requiring disciplinary action.
• Monitors and maintains human resources documentation.
• Serves as backup Group Insurance Preparer.
• Provides Payroll and Timekeeping with transactions to complete assignments.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of two (2) years of college or satisfactory completion of an approved training program.
• Requires ability to keyboard accurately at 30 words per minute.

Preferred Qualifications

• Prefers at least one (1) year of experience working in a Human Resources Office.
• Prefers at least one (1) year of experience gathering data and formulating reports.
• Prefers at least one (1) year of experience interpreting human resources rules, guidelines, policies, and procedures.
• Prefers at least one (1) year of experience handling confidential information / documents and following confidential guidelines and procedures.
• Prefers at least one (1) year of experience maintaining lists of information and tracking information for future use.
• Prefers at least one (1) year of experience working with insurance and benefit programs.
• Prefers at least one (1) year of experience utilizing a computer with Microsoft Suite or similar programs.

Conditions of Employment

• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of the position held, is prohibited.
• Applicants are required to abide by all vaccine and / or other medical standards as set out by the employer.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion.

This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success.

IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.

Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.

The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization.

Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation;

state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities.

The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.

Work Hours : See Below :

8 : 00 am - 4 : 00 pm, Monday through Friday

Work Location : Menard Correctional Center, 711 East Kaskaskia St, Menard, Illinois, 62259

Agency Contact :

Shauna Smith, HR Associate

Email : shauna.smith@illinois.gov

Phone : (618) 826-5071 Ext 22351

Posting Group : Public Safety; Employee Services; Leadership & Management; Office & Administrative Support

This position DOES NOT contain Specialized Skills (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the Apply button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the Illinois.

jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the View Profile link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.

If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources :

State employees : Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees : on Illinois.jobs2web.com click Application Procedures in the footer of every page of the website.

The main form of communication will be through email. Please check your junk mail , spam , or other folder for communication(s) regarding any submitted application(s).

You may receive emails from the following addresses :

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

Last updated : 2024-05-30