2 Jobs in Castle, DE
State of Delaware is Hiring an Administrative specialist Near Castle, DE
Summary Statement
The person in this position provides administrative support to our care coordination unit. The position is responsible for tracking information, scheduling meetings, setting up meeting guest speakers, preparing minutes, preparing and sending unit communication, supporting human resource tasks such as submitting job postings and scheduling interviews, uploading documents into an electronic case management system, and other administrative tasks as assigned.
This position has the potential to serve New Castle County or Kent and Sussex Counties. The reporting location depends on the county supported, either New Castle or Dover.
The position would be eligible for a hybrid telework schedule after the initial probationary period.
Essential Functions
Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class.
Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.
- Applies agency laws, rules, regulations, policies and procedures in maintaining and processing agency information.
- Creates official agency word processing documents; creates and maintains agency databases typically using Access or similar software packages;
creates and maintains spreadsheets; creates original presentations using software packages.
- Serves as a liaison with the public, clients, agency staff and others to exchange information and explain agency services, laws, rules, regulations, policies and procedures.
- Assures effective coordination of operational functions.
- Establishes tracking and monitoring systems and conducts follow up to ensure effective resolution of matters.
- Obtains, organizes and drafts technical and administrative material necessary for public information or departmental use.
Collects and compiles data to prepare reports and provide supporting documentation.
- Analyzes routine operating practices and procedures and makes recommendations to ensure smooth and efficient office operation.
- May oversee or supervise lower level employees.
Job Requirements
JOB REQUIREMENTS for Administrative Specialist II Applicants must have education, training and / or experience demonstrating competence in each of the following areas :
One year experience in coordinating office activities such as planning / coordinating meetings or conferences; tracking workflow and follow up;
composing meeting notes; directing clients / customers; explaining services to the public and customers / clients; establishing or maintaining filing / record systems.
- One year experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities.
- One year experience in using an automated information system to enter, update, modify, delete, retrieve / inquire and report on data.
- One year experience in using standard computer software programs for word processing, spreadsheets or databases.
Additional Posting Information
The State of Delaware recognizes the value of telework and flexible working schedules. This position is eligible for Telework and Alternative Work Schedules after the initial probationary period as according to the State of Delaware’s .
More information will be shared at the time of interview.
Conditions of Hire
Applicants must be legally authorized to work in the United States. The State of Delaware Executive Branch participates in the Federal E-Verify system where the State will provide the federal government with each new hires Form I-9 information to confirm that you are authorized to work in the U.S.
Pre-employment Drug Testing : Upon a conditional offer, you must undergo pre-employment drug testing as part of the hiring process.
Criminal background check : A satisfactory criminal background check is required as a condition of hire. The recruiting agency may require the applicant to pay for the criminal background check as part of the conditional offer of hire.
This position is a classification organized under an exclusive bargaining representative (labor organization) that has been elected by employees as their representative for collective bargaining and other applicable terms and conditions of employment, in accordance with Title 29, Chapter 59 and Title 19, Chapter 13 and 16.
This position is covered by a collective bargaining agreement based on its individual terms.
Benefits
Last updated : 2024-05-31
Job Summary
Full Time
Public Administration
$59k-75k (estimate)
03/05/2024
08/31/2024
delaware.gov
DOVER, DE
1,000 - 3,000
Private
JOHN CARNEY
$5B - $10B
Public Administration
Related Companies
The job skills required for Administrative specialist include Administrative Support, Presentation, Word Processing, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative specialist. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative specialist. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Administrative specialist positions, which can be used as a reference in future career path planning. As an Administrative specialist, it can be promoted into senior positions as an Administrative Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative specialist. You can explore the career advancement for an Administrative specialist below and select your interested title to get hiring information.
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Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Specialist job description and responsibilities
Administrative Specialists are responsible for clerical tasks and ensure that staff can communicate and work efficiently.
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Administrative Specialist often support the work of managers, preparing presentations, managing calls, handling correspondence and responding to various needs of the business as they arise.
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Administrative specialists are professionals who are trained to perform all the usual tasks associated with an administrative assistant, but also have skill sets that allow for designing and overseeing special projects.
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Employers rely on administrative specialist in preparing reports containing facts and figures.
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Administrative Specialists schedule conference meetings or calls, prepare statistical reports andcorrespondence, and maintain sensitive data.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Specialist jobs
Administrative Specialist job requires workers to often perform tasks autonomously—meaning sound judgment and decision-making skills are essential.
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Administrative specialist skills are those related to organizing and effectively managing a workplace.
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Administrative specialist requires strong organizational skills to juggle many tasks.
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Administrative specialist need strong technology skills to perform various duties throughout their workday, such as operating Microsoft Word or using a fax machine.
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Administrative Specialist needs to be familiar with office equipment and have professional telephone etiquette, strong communication abilities and above the average writing skills.
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Step 3: View the best colleges and universities for Administrative Specialist.
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