Our small but growing company needs a reliable, organized Office Assistant to manage the day-to-day administrative aspects of running the business. The successful applicant will have a positive attitude, a desire to work as efficiently as possible, and excellent client-facing communication skills. If you have worked in a fast-paced office in the past and you enjoy establishing your own organizational systems, we’re excited to talk with you. This job may include some overtime as well as occasional weekend work. We’re looking for someone who can operate effectively with little or no supervision and who can manage multiple tasks at once without becoming overwhelmed.

We are located on 7291 Monaco St Commerce. Our ideal candidate is a self-starter, motivated, and hard-working.

Responsibilities

• Answer telephone and direct calls as required
• Design and maintain filing and storage systems in the office
• Schedule travel arrangements for senior executives as well as clients, when applicable
• Greet clients and vendors upon arrival and direct them to appropriate offices
• Maintain office supply inventory
• Send emails, estimates, invoices
• Follow up with clients
• Retrieve documents and files when requested
• Assist HR with sorting and collating resumes
• Read and route incoming mail and process outgoing mail
• Light accounting duties
• Create, edit, and update spreadsheets
• Multitask

Qualifications

• 2 years experience in an administrative capacity
• Bachelor’s degree preferred
• 1 years customer service experience
• Typing speed: minimum 60 WPM with 90 percent accuracy
• Familiarity with mobile technology
• Pleasant, friendly disposition
• Strong interpersonal communication skills

We are looking forward to reading your application.