Western Washington University, with over 15,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 90,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western is the highest-ranking public, master's-granting university in the Pacific Northwest, according to the 2024 U.S. News & World Report rankings.

Western Washington University is committed to achieving excellence through advancing inclusive success, increasing our Washington impact, and focusing on transformational education grounded in the liberal arts and sciences and based on innovative scholarship, research, and creative activity. Western's greatest strength is the outstanding students, faculty, staff, and alumni/ae who make up its community. Western supports an inclusive governance structure for all and provides a learning and working environment in which everyone can thrive. In pursuit of this excellence, individual employees are expected to establish and maintain productive and effective inclusive working relationships amongst diverse populations including staff, faculty, administration, student, and external constituents. Further, individual employees are expected to have the ability to operationalize sustainability concepts (economic, societal, environmental) into all aspects of performing their job duties.

As part of the Payroll Services team, the Payroll Coordinator provides fiscal administrative support and serves as the main contact for payroll questions from university department staff and supervisors. This position maintains extensive knowledge of the web time-entry system to remain compliant with timesheet procedures and ensures compliance of state and federal reporting for garnishments, payroll direct deposits, and leave cash outs. This position plays a key role in processing the semi-monthly payroll for all employees and is responsible for the payment and reconciliation of multiple vendors. In addition, this position is responsible for providing payroll training to new employees, payroll approvers and newly overtime-eligible employees.

The State HR classification for this position is HR Consultant Assistant 2.

• High school graduate or equivalent
• Three years of office experience including one year of payroll and/or fiscal record keeping experience or equivalent education/experience.
• Experience in customer service-related work and the ability to work under pressure, prioritize deadlines, and handle responsibilities simultaneously.
• Strong technical skills with demonstrated ability utilizing technology to work efficiently, including proficiency in Excel and Word.
• Proficient in Microsoft Outlook or equivalent email software.
• Proven ability to perform mathematical calculations for payroll adjustments such as retroactive payments and overpayments.
• Effective interpersonal communication skills, including the ability to communicate complicated and technical issues effectively, both verbally and in writing.
• Strong customer service skills, including demonstrated ability to work with all levels of the organization and to apply appropriate flexibility in response to issues and opposing points of view.

• 2-year or 4-year college degree
• Three years of payroll and/or fiscal recordkeeping experience or equivalent education/experience.
• Experience working in a higher education setting
• Experience with Banner or other HRIS/Payroll system.

Application materials should address your experience related to the position responsibilities and the required and preferred qualifications.

Application review begins June 12, 2024; the position is open until filled.

Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Office of Civil Rights and Title IX Compliance, Title IX and ADA Coordinator, Western Washington University, Old Main 126 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); crtc@wwu.edu

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3303 or 711 (Washington Relay).

Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act"). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the Office of the Vice President for Enrollment and Student Services at vpsa.office@wwu.edu. The report can be found at: Annual Security and Fire Safety Report.

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires which includes a sexual misconduct background check.