Description

JOB OVERVIEW: 

The Accounts Payable Clerk role is responsible for timely and accurate payment of invoices and employee expense reports in accordance with established policies and procedures. Reviews forms, receipts, and reports for completeness and accuracy. Answers employee and vendor questions regarding payment status, terms, and policies.

ESSENTIAL FUNCTIONS INCLUDE, BUT ARE NOT LIMITED TO: 

• Ensuring invoice data is correctly input into accounting system and coded to correct general ledger accounts
• Keeping track of all payments and expenditures, purchase orders, invoices, statements, etc.
• Paying vendors in a timely manner
• Paying employees by verifying expense reports and preparing payments
• Ensuring payment is received for any outstanding credit balances
• Generally responding to all vendor inquiries regarding finance
• Maintaining vendor records and information
• Maintaining historical records
• Preparing analyses of accounts and producing monthly reports
• Continuing to improve the payment process
• Other duties as assigned

Requirements

QUALIFICATIONS/LICENSE: 

None

EDUCATION:

High School Diploma or equivalent

EXPERIENCE:

1-3 years of experience with data entry, previous accounts payable experience preferred

Experience with bill.com and Sage-Intacct preferred

SKILLS:

• Proficient in data entry and management
• Basic knowledge of bookkeeping and accounting skills
• Excellent communication skills, both verbal and written.
• Ability to work co-operatively and collaboratively with all levels of employees, management, and external customers to maximize performance and problem solving 

PHYSICAL REQUIREMENTS:

The physical demands describe here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

• Specific vision requirements include the ability to see at close range, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• While performing the duties of this job, the employee is regularly required to talk and hear.
• Possess the ability to fulfill any office activities normally expected in an office setting, to include, but not limited to: remaining seated for periods of time to perform computer based work, participating in filing activity, lifting and carrying office supplies (paper reams, mail, etc.)
• Frequently required to stand, walk, sit, use hands to feel, and reach with hand and arms
• Occasionally lift and/or move up to 20-25 pounds.
• Fine hand manipulation (keyboarding).
• Travel may be required to existing or new TOI locations.