Description

Join Aldrich, a leading accounting firm, as an Administrative Assistant and become an integral part of our administrative team! You'll manage the front desk, answer and direct calls, welcome visitors, and provide information about our organization. Your responsibilities will include maintaining office security, coordinating with property management, assisting with access control, managing appointment calendars, and ensuring the office remains organized and tidy. You'll also handle mail, order supplies, set up meetings, and create necessary documents. If you're a proactive problem solver with excellent communication skills, we invite you to join our team at Aldrich and make a difference in the lives of our clients. 

At Aldrich, we serve clients as part of a team, each representing a unique area of expertise. We have a strong desire to learn and build new skills. If you want to work with people who care about their co-workers, strive to achieve a work-life balance within the rigors of our seasonal business cycle, and understand the importance of giving back to the community, we want to meet you.

Why Aldrich

Aldrich is a growth-minded West Coast regional professional services firm with an innovative and entrepreneurial spirit. We are a values-driven firm committed to accountability, agility, collaboration, and respect.

Aldrich's leadership philosophy encompasses the firm's clearly defined mission, vision, and values. We exist to improve the lives of our people, our clients, and our communities.

Honoring why we exist and our people as our number one priority, Aldrich is committed to providing opportunities to develop the whole person and ensure employees can bring their authentic selves to our shared mission. Aldrich supports individuals’ pursuit of wild success in life and work, and their ability to impact their colleagues, clients, and communities. Aldrich is an equal opportunity employer.

Check out more about Aldrich at https://aldrichadvisors.com/. 

Requirements

You’ll Get a Chance To

• Retrieve messages from voicemail and forward them to appropriate personnel.
• Answer incoming telephone calls, determine purpose of callers, and forward calls to appropriate personnel or department; deliver messages or transfer calls to voice mail when appropriate personnel are unavailable.
• Answer questions about the organization and provide callers with address, directions, and other information.
• Welcome on-site visitors, determine the nature of business, and announce visitors to appropriate personnel.
• Maintain office security by following safety procedures and controlling access via the reception desk. 
• Assist with access card assignments and system updates as required.
• Coordinate facility needs with the property management group.
• Update appointment calendars and assist staff with meeting scheduling as needed.
• Receive, sort, and route mail. Arrange courier and overnight services as needed.
• Maintain a professional atmosphere in the office and ensure the area is tidy. Set up for meetings and clean up once meetings are completed.
• Order, receive, and maintain office supplies, meeting food, and snacks.
• Create and print fax cover sheets, memos, correspondence, reports, and other documents when necessary.
• Provide other support as requested.

What You Bring to the Team

• Demonstrates respect, integrity, and trustworthiness, aligning with organizational values; maintains confidentiality and communicates effectively.
• Manages difficult or emotional customer and vendor situations; responds promptly to customer and vendor needs; responds to requests for service and assistance.
• Demonstrates accuracy, thoroughness, and quality improvement; treats people with respect, inspires trust, works with integrity and ethically, and upholds organizational values.
• Prioritizes and plans work activities efficiently; adapts to changes and manages competing demands; approaches others tactfully, maintains confidentiality, reacts well under pressure, follows instructions, and takes responsibility for actions and commitments.
• Possesses a one-year certificate from a college or technical school.
• Three to six months of related experience or equivalent combination of education and experience, with an excellent command of the English language, proficiency in Microsoft Office Suite, and a strong understanding of foundational mathematics.
• Requires the capacity to lift 35 lbs. and perform various physical tasks such as bending, squatting, typing, and maintaining visual and auditory acuity.
• Knowledge of Microsoft Office Suite.

How We’ll Reward You

At Aldrich, we know a great client experience starts with an exceptional employee experience. Aldrich offers a comprehensive benefits package that includes:

• Health Insurance Benefits: medical, dental, vision, life, and disability insurance as well as health savings, flexible spending, and dependent care
• Retirement Savings: 401(k) plan with 1.5% match and 5% discretionary profit sharing
• Time Off: 4 weeks of vacation and sick leave in the form of a Paid Time-Off bank, 10 Paid Holidays including two floating holidays, 16 Hours of Volunteer Time, Paid Sabbaticals, and Paid Parental Leave

This information is provided in compliance with applicable state equal pay and pay equity legislation. It is in the company’s good faith and reasonable estimate of the compensation range and benefits offered for this position. At Aldrich, it is not typical for an individual to be hired at or near the top of the range for their role and compensations decisions are dependent on facts and circumstances of each candidate. The compensation offered may vary based on factors including experience, skills, education, location, and other job-related reasons. Aldrich makes internal equity a consideration in all pay decisions. A reasonable estimate of the current range for the full-time position is $24.00-26.00 per hour.

For a full summary of our benefit offerings, check out Life at Aldrich at https://aldrichadvisors.com/careers/life-at-aldrich/.

What You Should Know

This is a full-time position and will be required to be onsite. Our standard office hours are Monday – Friday, 8 AM – 5 PM. This position may require you to work on occasional Saturdays for 3-4 hours between February and April. 

To Apply

Submit your resume and cover letter describing how you meet the minimum qualifications and desired attributes.