AIR & ENR2 Events Coordinator Posting Number req19574 Department AZ Inst for Resilience Department Website Link Location Main Campus Address Tucson, AZ USA Position Highlights Arizona Institute for Resilience (AIR) is seeking applicants for an AIR & ENR2 Events Coordinator (Administrative Support Assistant III).

This motivated, detail-oriented position will work with program staff to provide logistical event support to the 15 programs and centers within AIR (located in the Environment and Natural Resources 2 building, certified Leed Platinum), and coordinate and convene campus-wide events hosted by AIR.

This position will also serve as the ENR2 Ambassador through the oversight of AIR's 11 publicly available event spaces located in the building, which includes managing the room reservation system, assisting the building manager in scheduling building access, showing space to potential users, and coordinating with various campus departments including Facilities Management, Real Estate, Risk Management, and Classroom Technology Services (CTS) to ensure university policies and event needs are simultaneously met.

The Ambassador also serves as one of the primary contacts for questions about the ENR2 building and conducts tours. As a key member of the AIR Operations Team, the position will also provide administrative support to AIR as needed and manage one student employee.

This is a full-time position located in AIR’s ENR2 offices.

At the Arizona Institute for Resilience, we turn science into actionable, community-oriented solutions.

Our focus is resilience, the capacity to respond to environmental change in innovative ways by adapting toward more sustainable and equitable outcomes.

We bring together researchers, educators, problem-solvers, and innovators from diverse disciplines science, engineering, humanities, economics, public policy, law, the arts, and beyond to develop innovative and practical solutions to the many environmental and resilience challenges we all face today.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays;

UA / ASU / NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please .

Duties & Responsibilities

Duties & responsibilities :

ENR2Room Reservations & Management

• Act as primary service providerfor AIR-managed ENR2 room / space reservation system by responding promptly toreservation requests, scheduling room access, seeking creative solutions whenspace is limited, and fairly and consistently enforcing reservation policies;
• Serve as primary point ofcontact for room / space inquiry visits, show rooms and room features toprospective users, and provide general oversight for ENR2 rooms managed by AIR;
• Maintain thorough understandingof the size, technology functions, and limitations of all rooms to advise usersbased on needs.
• Additionally, coordinate with Classroom Technology Services(CTS) to ensure AV functionality in main rooms and that they can providetechnology training to room users;
• Work alongside ENR2 BuildingManager to manage overall building access and address facilities issuesrelative to room / space users;
• Serve as ENR2 Ambassador and aprimary contact for information about the building, along with serving as oneof the lead contacts for ENR2 building tours, thus maintaining familiarity withthe building’s design, green features, and related on-site projects;
• Regularly update AIR room / spacereservation policies and AIR room / space reservations webpage.

AIR and AIR Program Event Support

• Help develop and lead in theorganization and execution of AIR-wide events, including programming andlogistics;
• Coordinate with all AIRprograms to provide logistical support for their events, ranging from a singleguest speaker event to multi-day conferences or workshops.
• This may includemanaging and securing event space, coordinating with CTS on A / V technology,catering, parking, event materials, signage, disability-related accommodationsand / or additional event staff, and on-site support as needed;
• Coordinate with all AIR programs to stay abreastof upcoming events (virtual, in-person and hybrid), including the extent ofsupport that will be needed by the AIR Operations team and potential supportconflicts between concurrent events;
• For virtual and hybrid events,set up virtual software link (Zoom, etc.) and coordinate roles such as hostingor breakout room management, sharing chat prompts or other resources, managingparticipants, etc.

AIR Operations Support

• Provide backup support forin-person AIR Operations Team needs, including routing incoming mail, trackingoffice supply needs, printer assistance, conference room set-up for meetings,occasionally assisting ENR2 staff / faculty with office access, etc.
• Hire, supervise and collaborate with one studentemployee who will serve as an AIR Operations Assistant and the ENR2 StudentAmbassador;
• Co-manage the ENR2 Instagramaccount with student employee.
• Additional duties may beassigned.

Knowledge, skills & abilities :

• Ability to effectively communicate, both verballyand in writing, and coordinate with AIR / UA campus faculty, researchers, staffand students, and individuals beyond the campus community
• Exceptional interpersonal, teamwork andrelationship-building skills
• Skilled in event planning and coordination
• Strong computer literacy and software managementexperience
• Exceptional organizational and multi-taskingskills, has ability to be flexible
• Strong administrative skills
• Knowledge of and practice with successfullyfostering a workplace culture of inclusion and belonging.
• Familiarity with University of Arizona campus andcampus programs
• Fundamental knowledge of the use of A / V equipmentsuch as video conferencing systems with projectors, TVs, cameras, etc.
• Interest in the environment

Minimum Qualifications

High school diploma or equivalent, or equivalent learning attained through experience required and a Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Bachelor’s degree
• Experience with Excel and editing website pages in Content Management Systems (CMS) such as Drupal or WordPress

FLSA Non-Exempt Full Time / Part Time Full Time Number of Hours Worked per Week 40 Job FTE Work Calendar Fiscal Job Category Organizational Administration Benefits Eligible Yes - Full Benefits Rate of Pay $ - $ Compensation Type hourly rate Grade 5 Compensation Guidance The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education / training, key skills, and internal equity.

The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade.

Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture.

Last updated : 2024-05-21