Description

As the Event Executive Assistant, you will be a vital team member responsible for providing high-level, dedicated administrative support to our Chief Operating Officer (COO).

How you'll spend your time:

• Assist with event production concepts and planning, including scripting show flows, preparing proposals, and designing AV lighting for social and corporate event types.
• Schedule and attend meetings, take accurate notes, and provide comprehensive reports.
• Manage calendar appointments, meeting schedules and travel itinerary.
• Respond to call and email correspondence taking detailed messages.
• Perform other clerical tasks such as drafting letters, creating charts, invoices, and reports.
• Conduct event site visits and surveys, and run errands as needed.

Why we'd love to have you:

• Bachelor's degree in Event Hospitality, Theatre Stage Management, or related field
• 1-2 years of experience in professional event planning or related field.
• Previous experience in live events or entertainment, with knowledge of Audio Visual Technology preferred.
• Excellent verbal and written communication skills as well as attention to detail.
• Exceptional time management skills, with a proven ability to meet tight deadlines and work quickly.
• Proficiency with Microsoft Office 365 (Outlook, Word, Excel, PowerPoint) and teleconferencing platforms.
• Ability to quickly learn, retain, and recall information, take direction, and solve problems proactively.
• Typing speed of at least 75-80 words per minute.
• High level of organization, integrity, flexibility, and professionalism.
• Valid driver's license.
• Availability to work evenings, weekends, and holidays as needed.
• Ability to lift up to 20-50 pounds occasionally.