We are looking for a conscientious self-starter to provide administrative support to our office. This person will assist with routine Accounting functions including, but not limited to, Quickbooks data input. Duties also include front-office duties and project-related admin work. Key to this role is projecting a professional company image for Excel through in-person and phone-based interaction with employees, clients, and partners.

Responsibilities

• Answer calls and transfers them to the appropriate staff member.
• Meet and greet in-person clients and visitors.
• Open and distribute mail
• Quickbooks data entry, assistance with report generation, and invoice preparation
• Create and modify documents (transmittals, letters, memos, reports, tables, etc.) using Word,
  or Excel. Ensuring that you spell-check and proofread your own work.
• Perform general support duties to include but not limited to: photocopying, binding documents,
  faxing, mailing, and filing.
• Maintain and update Archive project files on a routine basis.
• Maintain hard copy and electronic filing system.
• Initiate, sign for, and distribute courier dispatches (UPS/Fed Ex).
• Research, compare, procure and maintain office supplies (general, printer, fax, copier, mail, and kitchen).
• Set up and coordinate meetings and Excel’s attendance and/or participation in conferences.
• Maintain and distribute weekly staff schedules.
• Support staff in assigned project-based work.
• Coordinate all service and repairs for Excel’s office equipment.
• Maintain conference room, supply cabinets, and other common areas of the office.

Qualification Requirements

• Minimum 3 years of related experience
• Proficiency in Microsoft Office, Quickbooks Premier, and Phone Etiquette
• Experience with tracking and responding to Municipal/County/State RFPs/RFQs a plus
• Experience with Constant Contact and/or LinkedIn a plus
• Associates Degree in Business and/or Accounting or Vocational College preferred