Why the Navy Exchange Service Command?

While some may serve overseas for our country, we hold down the fort – we serve the men and women who wear the flag – America’s strength, America’s heart. We are here to guide them, and deliver our service members and their families the tools they need to do what they love to do.

You can expect an unforgettable, dynamic, and competitive work environment.

The Benefits begin DAY ONE:

We know you work hard, and cultivate the very best solutions for your family – and that’s why the benefits we offer, you won’t find anywhere else.

A few of our benefits include:

⭐ Federal Healthcare

⭐ Dental, Vision, 401(k) & Pension Plan

⭐ Accrual of paid time off (PTO) beginning on day one

⭐ Tuition reimbursement program

⭐ Continuity Programs for Military Spouses

⭐ Pet Insurance for your furry family members!

⭐ Paid relocation for eligible positions! (ask your recruiter!)

⭐ Tax Free shopping, worldwide, at any Navy Exchange location

⭐ . . . . and much more!

Best of all: You don't have to be affiliated with the military to work for us. Mission YOU/ means we are invested in your family and your career, no matter where in the world you go!

Because here at the Navy Exchange Service Command, there’s no such thing as tomorrow – there’s only today. GET AFTER IT. Seize the opportunity to grow and be community driven, too. Build a mission driven life. Mission: YOU.

https://www.youtube.com/watch?v=9h1WLIY3hT8 – Heroes Welcome

Duties and Responsibilities

- Utilize organizational skills and a high level of attention to detail to maintain continuity of workflows, and rely on effective and precise written and verbal communication skills to convey status updates to the executive.

- Exercise exclusive control via delegated authority over the executive's availability to schedule and prioritize meetings/appointments by integrating multiple meeting schedules and commitments, and where applicable securing space (i.e. conference room, off site location, etc.), determining and coordinating time and staff representation. Coordinate domestic and international travel, and facilitate the logistics of off-site functions. Prepare a trip folder including itinerary, names, phone numbers, directions, etc. Complete travel claim vouchers (local, petty cash, and TDY) based upon information provided, and ensure supporting documents are maintained on file. Keep executive abreast of meetings, appointments, due dates, as updates/changes, etc. occur.

- Screen all correspondences, including but not limited to those prepared by and for the executive's signature for clarity, completeness of reply and grammatical and procedural correctness, and calls, visitors, requests for meetings, etc. Personally responds to most questions using background on NEXCOM policies and procedures, and determine which matters must be referred to the senior executive for action, and postpone matters that require additional background information before pursuit of action. Follow-up on guest/patron relations, complaints, letters, etc. relative to the scope of support and assistance provided to the senior executive.

- Take initiative to research issues, gain knowledge, independently solve problems and provide solutions. Requires math proficiency, with the ability to summarize and analyze information and solutions in order to act appropriately.

- Prepare all presentations for the senior executive and staff utilizing Microsoft Power Point, Microsoft Excel to create complex formulas/spreadsheets, or other necessary presentation tools/applications. Utilize graphs, tables, charts, etc. to accurately display quantitative information in presentations. Employ knowledge of NEXCOM policies and procedures in the independent creation of presentations and reports for the executive. Conducts thorough and appropriate research as required to ensure the accuracy and clarity of materials.

- May act as Office Manager with responsibility for monitoring all equipment and conditions of physical environment to include interacting with Facilities or base resources to maintain a quality work environment. May track all equipment in office to include computers, chairs, copiers, desk arrangements and HVAC servicing. Maintains logs of servicing and coordinates with vendors. Create and manage ITAR requests for department.

- May act as lead in dividing responsibilities among other Administrative Assistants. Determines best practices in keeping the distribution of work fair and consistent.

- Demonstrate ability to maintain confidentiality and exercise discretion to defend sensitive information. Utilizes proactive and decisive decision-making relative to performing day-to-day duties, and extraordinary situations encountered.

- Performs a variety of ad-hoc duties in connection with supporting a senior executive and division, including but not limited to: creating and managing all purchase requisitions into Lawson, including training new users where applicable; managing and coordinating various projects as delegated; tracking and reporting divisional expenses (i.e. payroll, travel, office supplies, etc. vs. budget), ordering office supplies; performing timekeeping functions and for back-up purposes, training administrative assistants and those delegated timekeeper functions on various administrative practices and procedures. Monitor and/or update delegated tasks to ensure progress and compliance with targeted deadline. Ensure that the practices and procedures used by support staff within the division are consistent with established methods, policies and procedures.

- Coordinate and prepare the Executive Summary for approval and presentation to appropriate personnel, and ensures accurate, comprehensible filing system for submitted summaries.

- May provide limited administrative support as needed and guidance to the Group/Division to which assigned.

- Manage Fleet vehicle where applicable.

Performs other related duties as assigned.

Job Type: Part-time

Pay: From $21.00 per hour

Expected hours: 20 – 34.5 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Relocation assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Ability to Commute:

• Pensacola, FL (Preferred)

Work Location: In person