Job description

We are looking for a responsible part-time Administrative Assistant to perform a variety of administrative and clerical tasks to assist in the day to day operations of a busy Insurance office. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients

Skills

• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree

Job Type: Part-time

Pay: $12.50 - $15.00 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Vision insurance

Schedule:

• 4 hour shift
• Day shift
• No nights
• No weekends

Application Question(s):

• Can you work Monday and Wednesday mornings?
• Can you pass a state background check?

Ability to Relocate:

• Winchester, VA 22601: Relocate before starting work (Required)

Work Location: In person