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Executive Assistant
$76k-97k (estimate)
Temporary
4 Months Ago
Sacred Heart Greenwich is Hiring an Executive Assistant Near Greenwich, CT
Executive Assistant to the President- Maternity Leave Replacement
Sacred Heart Greenwich has been empowering girls and young women since 1848 in a stimulating and developmentally appropriate educational environment in accordance with the Goals and Criteria of a Sacred Heart education. This mission provides opportunities to develop spiritual, cognitive, social, emotional, and physical skills. Sacred Heart Greenwich integrates technology into the learning process through projects, exploration, discovery, and creativity.
Sacred Heart Greenwich has been empowering girls and young women since 1848 in a stimulating and developmentally appropriate educational environment in accordance with the Goals and Criteria of a Sacred Heart education. This mission provides opportunities to develop spiritual, cognitive, social, emotional, and physical skills. Sacred Heart Greenwich integrates technology into the learning process through projects, exploration, discovery, and creativity.
We aim to form students of faith, intellect, and awareness, who will use their gifts in service to others. Relationship and mentoring are at the heart of the student experience, which is grounded in inquiry, problem-solving, interdisciplinary connection, collaboration, and an understanding of social justice. Student leadership and well-being are connected to every academic discipline, as all full-time teachers are also grade-level advisors.
The school offers a coed program for young children at the Barat Center for Early Childhood Education and then an all-girls experience from K-12 on our 110-acre campus in Greenwich, Connecticut. We are proudly part of the Network of Sacred Heart Schools.
We are currently seeking a maternity leave replacement for our Executive Assistant to the President from approximately April 1, 2024 until September 6, 2024. The leave replacement will train with the Executive Assistant for 2-3 weeks prior to her leave.
Position: Executive Assistant to the President- Maternity Leave Replacement
Reports to: President
FLSA Status: Non-Exempt
Reports to: President
FLSA Status: Non-Exempt
Job Summary:
The Executive Assistant to the President is an integral part of the President’s office who supports the President’s leadership role and provides a full range of administrative and operational tasks to maintain an effective and well-organized office. The Executive Assistant is accessible, approachable, and welcoming, managing confidential situations with discretion, respect, and sensitivity. The Executive Assistant embodies and communicates the school’s mission and core values ensuring that the President and Sacred Heart Greenwich are represented in a professional, hospitable, and responsive manner.
The Executive Assistant to the President is an integral part of the President’s office who supports the President’s leadership role and provides a full range of administrative and operational tasks to maintain an effective and well-organized office. The Executive Assistant is accessible, approachable, and welcoming, managing confidential situations with discretion, respect, and sensitivity. The Executive Assistant embodies and communicates the school’s mission and core values ensuring that the President and Sacred Heart Greenwich are represented in a professional, hospitable, and responsive manner.
Essential Functions:
- Manages and supports the President’s daily operations of the school, short and long-term goals, and institutional projects;
- Provide administrative support to the President, including but not limited to calendar management, event planning and coordination, record keeping, and project management;
- Maintains the daily schedule for the President and coordinates meetings, conferences, and travel arrangements;
- Reconcile the President’s school’s credit card use and approve invoices;
- Prepares and distributes the agenda for the weekly leadership team meetings;
- Manage all administrative activities in support of the Board of Trustees, including but not limited to: managing the online Board portal, preparing meeting schedules, organizing and coordinating meeting logistics such as facilities and catering, document and presentation preparation, attending meetings and taking minutes, providing appropriate follow up after meetings, and scheduling other committee meetings as needed.
- Maintains strict confidentiality, uses good judgment and acts with sensitivity in regards to school matters;
- Manage and maintain the School’s master calendar and all other school calendar platforms;
- In collaboration with the Human Resources Manager and recruiting agencies, be the point of contact, coordinate and schedule interviews for leadership role positions;
- In collaboration with the Upper School administrators, coordinate and oversee the planning and execution of of Commencement including, diplomas, Commencement script and logistics for the Commencement Speaker;
- Coordinates facilities event requests with the Facilities team, and others;
- Coordinates hospitality and meals for various Board and school functions;
- Coordinate and plan the annual Leadership Team Retreat;
- Oversee and manage annual reporting and professional memberships for the school;
- Prepares emails, memos and correspondence to all constituents as requested on behalf of the President;
- Works closely with the Director of Dining Services to plan and coordinate special events for Faculty and Staff;
- Takes the initiative and uses technology to promote the office of the President proactively;
- Represents the President’s best interests and perspective in interactions and meetings with faculty, staff, parents, students, visitors, and assists by advancing discussions and issues, paving the way for appropriate action by the President;
- Takes an active part in the life of the school by attending events, contributing to their success, and taking a genuine interest in the teaching and learning that occurs; and
- Perform other duties as assigned by the President.
Qualifications:
- Bachelor’s Degree or equivalent knowledge and experience and 5 years of experience performing similar responsibilities, preferably in a fast-paced school environment.
- Excellent work ethic and calm demeanor.
- Well-developed interpersonal, organizational, communication and presentation skills required.
- Must work efficiently and effectively - detail-oriented with excellent writing and editing skills.
- Proficiency with technology including Google suite, MS Office suite - Word, Excel, PowerPoint, etc.
Our ideal candidate possesses excellent interpersonal and organizational skills, as well as the ability to anticipate the needs of the President and who takes initiative to make the work of the President, Board of Trustees, and Leadership Team efficient and effective. As members of the international network of Sacred Heart schools, we are committed to attracting and retaining faculty with a passion for teaching, who demonstrate an active faith, practice a deep respect for intellectual values, promote social awareness, build community, and value personal growth and responsibility. Sacred Heart Greenwich is an Equal Opportunity Employer and welcomes candidates who will enhance the cultural diversity of our community.
To Apply: Interested candidates must complete the on-line application on our website:
https://www.shgreenwich.org/about-us/employment
Job Summary
JOB TYPE
Temporary
SALARY
$76k-97k (estimate)
POST DATE
02/10/2024
EXPIRATION DATE
07/02/2024
WEBSITE
shgreenwich.org
HEADQUARTERS
Greenwich, CT
SIZE
100 - 200
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