IWS Administrative Assistant Job Description 2024/25

This part time position will serve as an office helper and school lunch administrator.

Duties may include:

• Record attendance daily
• Handle lunch administration: create menus and elicit orders from parents, compile billing information for Business Manager
• Pick up and serve lunch to students daily
• Ensure that all student paperwork is up to date, complete and filed correctly (i.e., medical forms with the school nurse)
• Update school directory in the family portal annually and keep electronic copy updated as new students enroll (or exit) during the school year
• Generate up to date class contact lists for teachers
• Assemble materials to go home with students
• Compile Mid and End of Year reports and send to families
• Promote special IWS events and fundraisers with listings on all appropriate community event calendars, etc.
• Support the enrollment and marketing coordinator
• Gain familiarity with Network for Good, keep contact list up to date
• Update school Google calendar
• Use personal car to:
• Pick up posters, etc. from printer
• Put up posters around town
• Run errands as needed
• Pick up school lunches
• Note: mileage for school business is reimbursable at the federally recognized rate

This position is a 50% part time (20 hrs/wk) position for the duration of the school year. Hours are 9:30 am - 1:30 pm, Monday - Friday. Summer and school breaks are off. Compensation is $18.45/hour.

This position reports to the Business and Operations Manager.

Applicants should email a note of interest, resume, and three references to the IWS Hiring Committee at office@ithacawaldorf.org.

The Ithaca Waldorf School does not discriminate on the basis of race, color, national origin, age, religion, gender identity and/or expression, sexual orientation, political affiliation, or handicapping conditions in its educational programs or employment. No person shall be denied employment solely because of any impairment that is unrelated to the ability to engage in activities involved in the position or program to which application has been made.

Job Type: Part-time

Pay: From $18.45 per hour

Expected hours: 20 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 4 hour shift
• Monday to Friday

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Ithaca, NY 14850 (Required)

Ability to Relocate:

• Ithaca, NY 14850: Relocate before starting work (Required)

Work Location: In person