• Create and send offer letters to artists/agencies and negotiate artist fees and contract rider

• Drafts, submits, and monitors progress of contracts/agreements with all artists/agencies, ensuring legal

• Adhere to contract timelines, prepare, and submit check requests for deposits and final payouts, and

• Coordinate the review and redlining of contract riders in partnership with Production Manager.
• Serves as liaison with ECA’s insurance company and Associate Executive Director to ensure up-to-date

agreed upon by your supervisors.
Development, Education & Marketing:

• Collaborate with the Development & Education Teams, as needed, to support and coordinate special

• Collaborate with Marketing Team to create and execute marketing plans and materials associated with

• Support grassroots marketing efforts through researching and developing connections with local

Admin & Finance:

• Maintain strong records and systems to support continued expansion of presented events and special

• Maintain and keep current all revenue and expense planning and sales tracking spreadsheets and reports

• Assist with the annual review and revising of pricing models with executive leadership and appropriate

• Assist with the creation and presentation of information and materials to Board Members and other

• Proficient computer skills, including event management software; Microsoft Excel (arithmetic functions),

• Familiarity with the industry the company operates in, including market trends, competitors, and potential

• Ability to manage multiple projects simultaneously, establish priorities, and meet deadlines to ensure

• An ability to exercise a high level of professionalism, judgment, and above all, discretion, and

• Excellent attention to detail is required. Strong electronic organizational and administrative skills.
• High degree of comfort creating offer letters and negotiating artist fees and terms.
• Ability to excel while working both independently and collaboratively.
• Interest in and ability to work in a team setting, as well as independently, be flexible and adapt well to

different dynamics in a fast-paced work environment to include the understanding of a collaborative,
team-oriented leadership style.

• Fluency in English (reading, writing, and speaking) is required.

• Bachelor’s degree or Associate’s degree in a related field or equivalent combination of education and

• Minimum of 2 years of professional experience working with music agencies, artists, entertainment

• Possesses a current rolodex of industry connections and demonstrates the ability to establish, build, and

• A minimum of 2 years’ relevant experience in contract administration.
• Experience with venue operations platforms (e.g., Momentus Elite) to manage bookings, preferred.
• A valid driver’s license and acceptable driving record is required for those in positions that may operate

company vehicles.
WORKING CONDITIONS:
This position may have a moderate to high stress level associated with dealing with crowds of public visitors. The
environment is mainly indoors, however position may be required to work outdoors and exposed to the elements
(heat, rain, etc.).
This is a part-time, hybrid position; hours of work at times may need to be flexible to meet the demands of the
venue. Rarely, must be able to work extended and/or irregular hours including day, nights, weekends, and holidays,
as needed. Must have reliable transportation.

• Ability to lift up to 40-pound items, with or without assistance, while maintaining good balance.
• Standard office environment for administrative tasks. Moderate level of movement around the venue, often at

a quick pace. May include periods of remaining in a stationary position in an office setting and operating a
computer.

• Unexpected interruptions occur often, and stress level is moderate to high.
• Noise level is quiet to moderate.
• Ability to observe details at close range during computer use and document review.
• Repetitive use of hands and wrists on computers and equipment.
• The ability to communicate information and ideas so others will understand. Must be able to exchange

accurate information in these situations.