Company Description

VR Systems is a 100% employee owned tech company located in Tallahassee, FL that specializes in election software. We have more than 30 years experience working in the Florida elections community. With continual legislative and technological changes, we're always challenged to be nimble and innovative. Our elections software reaches all the way from the back-office database to the public facing web pages. We use the right tools to ensure our customers have the software they need to run successful elections.

Position Description

We are seeking a full time, Tallahassee based Accounts Payable Clerk. This position is responsible for processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient and timely manner. Accounts Payable Clerk reports to the Office Manager & CFO.

Responsibilities

• As it relates to payables and liaises with external accountant;
• Manages accounts payable transactions and enters them into Quick Books;
• As it relates to vendors, processes sales orders, purchase orders and invoices;
• Reconciles bank and credit card statements with the goal of having the bank statements; reconciled within 3 days of receiving the statement and credit card statements by 15th of the month;
• Manages paperwork for Inventory of Fixed Assets for end of year accounts;
• Distributes 1099s to vendors;
• Submits information for end of year accounts and reports on a timetable agreed with manager;
• Manages file storage and archiving procedures and ensures compliance with records retention and confidentiality guidelines;

• Complies with all local, state and federal government reporting requirements;
• Order all drinks and snacks for the office;
• Stock all drinks and snacks when Office Assistant is unavailable;
• Order all office supplies and stock office supplies;
• Answer door, greet visitors and receive packages when Office Assistant is unavailable;
• Assist in coordination of office meetings and events;

• This is a non-exempt salaried position for 40 hours a week and covered under the provisions of the Fair Labor Standards Act (FLSA). The Accounts Payable position will be based in our headquarters in Tallahassee, Florida.

• The Accounts Payable Clerk must act with high integrity and commitment toward the company’s mission.
• Bachelor’s Degree preferred, or equivalent combination of education, training, and relevant work experience.
• Occasional periods of travel within the State of Florida are required. Due to the requirement to travel to customers’ sites employees must be able to obtain and maintain a valid Florida driver’s license.
• This position will give the employee access to bank accounts and sensitive financial information. For this reason a credit reference check will be carried out annually.
• Excellent written and verbal communications are required along with complete comfort and assurance working on computers.
• Well-developed computer skills, must be efficient in QuickBooks® and Microsoft Office®.
• Must be able to interact and communicate with individuals at all levels within the firm.
• Gets along well with others and genuinely wants to help and support others.
• Work requires continual attention to detail, establishing priorities and meeting deadlines.
• Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
• Ability to maintain a high level of confidentiality.
• May be required to be a Notary Public.

• Ability to sit at a desk for one or more hours at a time.
• Ability to operate computers and other equipment in the office.
• Ability to work on multiple tasks throughout the day.
• Ability to lift equipment and hardware of at least 20 pounds.

• The ability to be a member of our employee-owned company (ESOP) since VR Systems is 100% owned by the employees.
• An annual salary commensurate with your experience and work-related skills.
• 100% health and dental insurance premiums covered for the employee.
• 50% health and dental insurance for employee dependents.
• Long-term disability and life insurance coverage.
• Matching contributions to a 401k plan.
• Paid vacation and personal time.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability.