Reports to: Development Director Schedule: Full-time, Non-exempt

Pay Rate: $21.63-24.04/hour

The Contemporary Austin is hiring a Development Coordinator who will serve as the administrative center of gravity for the department. They will ensure that the team is well synchronized, that meetings are scheduled, agendas are set, data is entered, letters are sent, donors are heard and engaged, and that other departments are aware of key priorities. Working across individual giving, institutional giving, special events and engagement and membership the development coordinator supports the department in many ways.

Responsibilities include but are not limited to:

• Provide general administrative support and project management to the department, such as:
  • Performing database updates, donor briefs, pledge tracking, list pulls, gift entry, sending invoices, and maintaining grants calendar
  • Processing purchase orders and generating reports
  • Assisting with note taking, creating agendas, and scheduling as needed
• Manage and/or support weekly departmental meetings and meetings across departments
• Manage and fulfill mailings, including donor correspondences
• Support key development initiatives and projects as needed
• Support efforts to center donor relationships and create a warm, inviting experience across all museum fundraising efforts
• Support resource development committee by sending reminders, tracking follow-ups, and attending quarterly meetings
• Assist with events, including pulling guest lists from our database, tracking RSVPs and more for our member and donor events, and annual fundraisers, Art Dinner, and The Very ‘Rary

Qualifications:

• Ability to track timelines and move projects forward with superb comprehension skills
• Highly organized, detail-oriented, and administratively minded with an ability to prioritize and manage multiple tasks simultaneously
• Minimum of one year experience with non-profit membership program, fundraising, development, or executive support preferably in the arts
• Customer service facing skills and the ability to communication with donors and trustees in a kind and professional manner
• Key commitment to discretion and confidentiality with sensitive information
• Proficiency with CRM databases and project management software
• Proficient in Microsoft Office programs, especially working with Excel and performing mail merges
• Strong oral and written communication skills
• Availability to work weekend and/or evening hours at both museum locations as needed

Preferred Qualifications

• Experience with Salesforce database
• Familiarity with Teamwork project management
• Bilingual in English and Spanish
• Experience with email marketing platform

Education and Experience:

• High school diploma required; Bachelor’s degree preferred

Physical Requirements:

• Regular office environment, including sitting, standing, walking, climbing (stairs), crouching, carrying up to 20 lbs.
• Prolonged periods of sitting at a desk and working on a computer
• Ability to occasionally work outdoors in central Texas weather conditions

How to Apply: 

Please submit your resume and cover letter at the link. Thank you for your interest in The Contemporary Austin and please keep an eye on our careers page for current opportunities.

Our MissionWe invite you to discover contemporary art in settings that provoke thought and joy. Our programs join art with place in a pursuit of a deeper experience, a bigger conversation, and a closer community.

Our VisionWe believe in the capacity of art to transform lives. We dream of a future where more eyes, ears, hearts and minds are opened by contemporary art in all of its forms.

Our Values

Extending the Welcome – We want every person to feel like they belong here. Our invitation is completely open and inclusive.

Always Caring - We know that details matter. We care deeply about the quality of our work and about the experiences of our guests, the artists we collaborate with, our staff, and all those we have yet to meet.

Socially Mindful - We believe that contemporary art is a way for people to connect their personal experiences with the broader social and cultural dialogues of our place and time.

Staying Curious - We observe closely, listen intently, and inquire sincerely because we have a boundless fascination with people, art and ideas.

Making Progress - We always want to be better—to inspire more deeply, to engage more openly, and to serve more joyfully. We are mindful of feedback and committed to ongoing reflection and iteration.

Being Here - A place can transform your experience of art, and art can transform your experience of a place. We activate our downtown exhibition space and our lakeside sculpture park in imaginative ways to serve Austin.

Trying New Things - We believe in the importance of experimentation, play, and the surprise that often results from trying something new. We know that progress comes through both bravery and vulnerability.

About The Contemporary Austin

As Austin’s only museum focused on contemporary artists and their work, The Contemporary Austin offers exhibitions, educational opportunities, and events that start conversations and fuel the city’s creative spirit. Known for artist-centric projects and collaborations, The Contemporary invites exploration at both its urban and natural settings—downtown at the Jones Center on Congress Avenue, lakeside at the Laguna Gloria campus (including the Betty and Edward Marcus Sculpture Park, the Art School, and the historic Driscoll Villa), and around Austin through the Museum Without Walls program. 

Our commitment to diversity, equity, inclusion and access (DEIA)

The Contemporary Austin values a diverse, inclusive, and equitable workplace and we seek to model these values in our hiring and engagement practices for all our artistic and educational programs. We welcome applications by BIPOC candidates as well as individuals who bring new perspectives in a host of ways. It is the policy of The Contemporary Austin not to discriminate against any person because of race, color, religion, national origin, sex, sexual orientation, gender identity, marital status, age, disability, or veteran status and to take action to ensure that those seeking to do business with the Contemporary are treated fairly. The Contemporary Austin aims to create a safe, welcoming working environment and doesn’t tolerate discrimination of any kind. The organization is currently pursuing a multi-year DEIA effort and seeks individuals who share our commitment to this work.

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.