6 City of Dothan, AL Jobs near me
City of Dothan, AL is Hiring an Accounting Assistant Near Dothan, AL
Description
This position performs technical duties in support of assigned city financial operations.
Major Duties
- Processes and approves accounts payable invoices for payment; reviews vendor statements monthly to ensure proper processing by departments.
- Completes vendor credit applications as requested by departments to establish payment terms; assists in maintaining financial system for vendor set-up; enters new and updates existing vendor information.
- Processes and approves purchasing card transactions.
- Posts monthly interest and fees generated by bank accounts to the general ledger; balances bank statements.
- Balances daily reports to copies of deposit slips received from department as assigned.
- Enters monthly appropriations designated by the City Commission to fund agency requests as assigned.
- Coordinates with buyers of auctioned items to provide receipts, etc. as assigned.
- Maintains record of vehicle titles as assigned; ensures titles are filed under correct departments; returns disposed of vehicle titles to Fleet Division for sale by auction.
- Generates and maintains accounts payable group to balance various reports/invoices for Municipal Court as assigned.
- Assists in the management of fixed assets as assigned; compares items delivered to invoices; documents serial numbers, dates purchased and received, location, etc. and assign city identification number; completes related reports and maintains records.
- Maintains travel expense reports as assigned; collects data on cash expenditures for 1099 reports; scans and maintains related files.
- Processes utility bills and work orders.
- Researches billing errors and performs analysis of utility accounts.
- Exchanges information with other departments to resolve discrepancies in utility accounts.
- Performs adjustments to utility accounts related to water leaks, pool fills, debt collection, garbage exemption, and returned items.
- Researches and collects delinquent utility accounts, including submission of debt to third-party collection agencies.
- Procures warrants as deemed necessary for theft of utility services and collection of returned items.
- Manages and tracks bankruptcy accounts to ensure applicable laws are followed.
- Performs nightly payment balancing to submit end-of-day processing and reporting.
- Performs the setup of new City of Dothan utility accounts for interdepartmental billing by assigning the correct department, receivable codes, expense account, and payable account. Processes interdepartmental bills twice monthly ensuring accounts are charged timely and correctly.
- Coordinates with external utility assistance agencies to ensure compliance with federal and state regulations.
- Assists Customer Service Representatives with daily utility workflow and aids in resolving escalated customer inquiries.
- Performs related duties.
- Knowledge of generally accepted accounting principles (GAAP).
- Knowledge of Governmental Accounting Standards Board (GASB) guidelines.
- Knowledge of accounts payable and receivable principles.
- Knowledge of general ledger accounting principles.
- Knowledge of relevant federal and state laws, city policies, and department policies and procedures.
- Knowledge of computers and job-related software programs.
- Knowledge of collection and bankruptcy best practices.
- Skill in problem solving.
- Skill in Microsoft Excel, Word, and Outlook.
- Skill in prioritizing and planning.
- Skill in interpersonal relations.
- Skill in oral and written communication.
- The work consists of related technical duties. Strict regulations and the need for accuracy contribute to the complexity of the position.
- The purpose of this position is to provide technical support for assigned city accounting operations. Successful performance ensures the efficiency, effectiveness, and accuracy of those operations.
- Contacts are typically with coworkers, other city personnel, vendors, and the public.
- Contacts are typically to exchange information, resolve problems, and provide services.
- The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee occasionally lifts light objects.
- The work is typically performed in an office.
Minimum Qualifications
- Graduation from standard senior high school or GED, as recognized by the United States Department of Education (USDE) or Council for Higher Education Accreditation (CHEA); and
- Two (2) years recent work experience in accounting, bookkeeping, or fiscal clerical experience.
- Possession of a current Certified Governmental Accounting Technician certification (CGAT) is preferred.
- NOTE: Satisfactory completion of two (2) years accredited* college in Finance, Accounting, Business, or closely related field substitutes for one (1) year work experience.
- NOTE: A Bachelor’s degree in Finance, Accounting, Business, or closely related field from an accredited* college or university substitutes for two (2) years work experience.
- An accreditation agency recognized by the United States Department of Education (USDE) or Council for Higher Education Accreditation (CHEA).
- Applicants are required to successfully pass a Data Entry test, with a minimum composite score of 65. The Data Entry test must be on file no later than the closing date of the advertisement. (See City of Dothan's Typing Test/Retest Policy).
- May require the employee be bondable.
- Employees in this position must obtain a Certified Governmental Accounting Technician (CGAT) certification within three (3) years of employment/promotion/demotion/transfer.
- An applicant for this position is subject to various background investigations up to and including a criminal, credit, past employment, and reference checks.
- Must meet the City of Dothan’s employment physical standard, which includes drug/alcohol testing.
Application / Examination
Qualified applicants will be evaluated based on education and experience as documented in their application. This evaluation will comprise 50% of the final grade and the other 50% will be based on the written exam.
The written examination for the position of Accounting Assistant is scheduled for July 2, 2024.
Reading Comprehension
Mathematical Ability
Analytical Ability
Vocabulary
NOTE: An applicant on vacation is responsible for attending the examination on the date scheduled. An applicant falling under federally protected leave (i.e., FMLA, USEERRA) is responsible for notifying the Personnel Department in writing no later than the closing date by emailing jobs@dothan.org.
The City of Dothan provides a diverse package of benefit programs:
- Vacation: 12 Vacation Days per calendar year
- Holidays: 12 Paid Holidays per calendar year
- Medical and Dental Insurance: Offered through Blue Cross/Blue Shield of Alabama. Rates vary based on coverage selected
- Retirement Plan: Administered through the Retirement Systems of Alabama
- Life Insurance: Administered through Unum Life. No cost for eligible employees
- Military Leave: up to 21 working days per calendar year with Military Orders
- Direct Deposit: Employees may elect to have their payroll check deposited directly into their bank account
- Employee Health Clinic: Industrial Nurse on duty for work related injuries and minor illnesses
Other benefits include: Cafeteria plan, Credit Union, Deferred Compensation plans, Employee Assistance Program, Physical Fitness Program, Jury Duty Leave and more.....
Note: All benefits are subject to eligibility requirements. Individuals are responsible for any related fees or charges that may apply.
Job Summary
Full Time
$36k-45k (estimate)
06/07/2024
08/06/2024
The job skills required for Accounting Assistant include Accounting, Accounts Payable, Customer Service, Bookkeeping, Billing, Data Entry, etc. Having related job skills and expertise will give you an advantage when applying to be an Accounting Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Accounting Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Accounting Assistant positions, which can be used as a reference in future career path planning. As an Accounting Assistant, it can be promoted into senior positions as a Bookkeeper, Sr. that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Accounting Assistant. You can explore the career advancement for an Accounting Assistant below and select your interested title to get hiring information.
If you are interested in becoming an Accounting Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Accounting Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
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Step 3: View the best colleges and universities for Accounting Assistant.
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