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Caritas of Austin is Hiring an Accounts Payable Analyst Near Austin, TX
Department: Finance
Reports To: Controller
FLSA Status: Non-Exempt/Full TimePosition SummaryCOVID-19 Vaccine Required but subject to recognized exemptionsThe Accounts Payable (“A/P”) Analyst position provides accounting support to all programs at Caritas of Austin (“Caritas”) by processing vendor payments, credit card requisitions, maintaining A/P files, and vendor maintenance. This position plays a leading role in process improvements and systems implementations related to requisitions and payments. Being highly interactive with other departments, the position requires excellent written and verbal communication skills, and the ability to meet high productivity levels with close attention to detail.
Essential Duties & Responsibilities (inclusive but not exhaustive):Financial Operations Support
- Support all departments with daily payment request processing.
- Review A/P requests and other expense reports for accuracy, before posting.
- Reconcile credit card transactions and statements daily and monthly.
- Respond to vendor questions in a timely and professional manner.
- Ensure invoice support, contracts, and other procurement documentation is adequate before submitting for payment authorization and release.
- Maintain vendor records to ensure proper documentation is on file.
- Maintain practical understanding of Financial Policies and Procedures including travel, per diem, expense reimbursement, and procurement criteria.
- Coordinate with Finance staff to ensure proper processing and coding of expenses, including grant-funded costs, fixed assets, and accrual items.
- Review and prepare year-end 1099 IRS filling and vendor statements.
- Analyze spending to identify emerging issues that impact internal and external stakeholders, including exception management.
- Organize and maintain financial records and reports.
- Assist with month-end journal entries as needed.
- Complete assigned general ledger (“GL”), non-cash, reconciliations.
- Assist with annual independent financial audit and monitoring reviews.
- Provide backup as needed for accounting staff.
- Contribute to monthly and other report preparation.
- Provide related training to Caritas staff as needed.
- Review own work to ensure accuracy and quality.
- Maintain Microix system, serving as the primary system specialist.
- Administer access and permissions within Microix as appropriate.
- Evaluate systems to ensure A/P processes are efficient, effective, and maintain segregation of duties and dual controls in applicable work streams.
- Manage implementation of requisition and purchase order system.
- Lead initiative to transition all vendors to electronic payment methods.
- Analyze credit card usage to identify procedures or systems needed to improve electronic tracking of receipts and coding of expenses.
- Develop reporting within financial systems as needed.
- Maintain confidentiality regarding all client and staff information.
- Follow organizational policies and procedures.
- Attend and participate in staff meetings.
- Participate in and assists with organization planning and training functions.
- Develop an approved plan for professional development.
- Treat clients, staff, and the public with courtesy and respect.
- Support Caritas goals and values.
- Perform other duties as assigned by supervisor.
- Develop an approved plan for professional development.
- Four-year bachelor’s degree from an accredited college or university with a major in accounting.
- Substitution of directly relevant work experience will be considered.
- Minimum three years of A/P experience working with enterprise accounting systems.
- Intermediate proficiency MS Excel; formulas, pivot tables, VLOOKUP, and charts.
- MIP Fund Accounting and Microix Requisition Module experience is preferred.
- System implementation support and management experience is preferred.
- Nonprofit accounting and federal grant experience is preferred.
- Payment Processing, Accounts Payable, and Procurement
- Enterprise accounting systems solutions.
- Must have the ability to work collaboratively and independently in a fast-paced environment.
- Must be computer literate (advanced proficiency preferred): Microsoft Professional - Outlook, Excel, and Word.
- Ability to meet deadlines, exhibit critical thinking skills, communicate clearly, and anticipate problems.
- Excellent customer service, organizational awareness, and attention to detail.
- Excellent communication skills, both oral and written.
- Ability to manage and organize multiple tasks, both short- and long-term, using a collaborative approach.
- Must have dependable transportation.
- Salary Range - $58,000 - $65,000
- Employer paid health, dental, vision, life, short-term disability, and long-term disability insurance for employees.
- 14 Paid Holidays per year.
- 20 days of accrued PTO in year one with increases up to 31 days per year.
- Retirement plan with employer match.
- Discounted Rates on Gold’s Gym and Legal Shield memberships.
- Mileage Reimbursement.
- Monthly Phone Stipend.
- Monthly Paid Parking for employees who office from Downtown Location.
Job Summary
Full Time
Social & Legal Services
$50k-66k (estimate)
06/04/2024
06/27/2024
caritasofaustin.org
AUSTIN, TX
50 - 100
1964
BETH ATHERTON
$10M - $50M
Social & Legal Services
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About Caritas of Austin
Caritas of Austin believes that when every person has a stable place to call home, they can realize their full potential and contribute to our community. We build wellbeing by making sure that people have a safe home, access to healthy groceries, jobs that provide a reliable living wage, and educational opportunities to learn life skills. All of us need a sturdy foundation and layers of support in our lives to thrive; thats what creates a strong community. Our innovative, personalized and proven approach to building wellbeing and ending homelessness creates a more vibrant Austin for everyone. ...
OUR MISSION We prevent and end homelessness for people in Greater Austin. GET INVOLVED Volunteers are helping create a more vibrant Austin for all as they partner with staff members and clients to build wellbeing. Whether its serving a nutritious lunch, working with clients directly to achieve their life goals, or supporting staff members to make our programs even stronger, you are helping end homelessness together. Become a volunteer - work directly with clients, serve lunch in our Community Kitchen, or provide staff with administrative support: http://www.caritasofaustin.org/get-involved/volunteer Join our Community Advisory Board - we are always looking for diverse community professionals and leaders to promote awareness in the community, provide advisory support, and ensure long-term sustainability through resource development. Contact Amy Jackson, ajackson@caritasofaustin.org for more information. Join the Caritas team - View current job openings: https://www.caritasofaustin.org/who-we-are/careers/
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The job skills required for Accounts Payable Analyst include Accounts Payable, Accounting, Credit Card, Customer Service, General Ledger, Communication Skills, etc. Having related job skills and expertise will give you an advantage when applying to be an Accounts Payable Analyst. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Accounts Payable Analyst. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Accounts Payable Analyst positions, which can be used as a reference in future career path planning. As an Accounts Payable Analyst, it can be promoted into senior positions as an Accounts Payable Supervisor that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Accounts Payable Analyst. You can explore the career advancement for an Accounts Payable Analyst below and select your interested title to get hiring information.
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