Corporate Disbursements- Accounts Payable Specialist

The AP Specialist position is responsible for reviewing the completeness and accuracy of payment requests, processing AP vouchers within COUPA and ERP systems, and providing customer service to suppliers and field personnel.

Job Type: Exempt

Pay: Salary 

Benefits:

• Benefits Available and vary per position and location.

Are you a real go-getter looking for an amazing opportunity with a nationwide full-service-utility contractor offering competitive wages and incredible benefits? Keep reading because this job might be for you!

Since 1928, Asplundh has been dedicated to safe, efficient, and innovative line clearance services for the utility industry. Reliable, uninterrupted power is an important service provided by the world's electrical utilities and Asplundh has the expertise to help keep the power flowing. Diversification over the years has opened up vegetation management services to other specialized markets such as municipalities, railroads, pipelines, helicopter vegetation services, and departments of transportation.

A family-owned and operated corporation headquartered near Philadelphia, Pennsylvania, Asplundh has grown to employ over 36,000 service professionals throughout the United States, Canada, Australia, and New Zealand.

Essential Functions & Responsibilities:

Payment Request Review –

• Verify all documentation requirements are met.
• Review, validate, code and enter Supplier Payment Authorization and Uploads into PeopleSoft;
• Ensure the payment is compliant with company policy.
• Resolve any invoice discrepancies.
• Determine proper GL Coding.
• Review of Sales Tax applicability.
• Electronic document filing and maintenance of records.
• Review and process any COUPA invoice entries that are routed to AP team for approval or action needed.
• Reject/dispute vendor invoice in COUPA if needed and ensure all discrepancies are resolved.

Processing AP Vouchers –

• Upload AP vouchers utilizing EXCEL template.
• Correct any processing errors.
• Scan & attach invoice documents as required.
• Prepare and reconcile daily close report.
• Utilize electronic filing system for all voucher records.

Customer Service –

• Respond to inquiries from Suppliers and/or Field personnel.
• Process payment requests timely to ensure expense allocation within a proper accounting period and timely payments to vendors.
• Run queries/reports as requested.
• Prepare Journal Entry corrections as needed.
• Communicate any changes/updates to customers.

EDUCATIONAL & EXPERIENCE REQUIREMENTS

• High School Diploma or Equivalent; College is a plus
• Accounting Clerical Experience required
• Proficient in Microsoft Office applications including Excel, Word, Outlook, Teams.
• Detail oriented.
• Professional and positive demeanor
• Team Player
• Ability to work independently.
• Strong verbal and written communication skills
• Coupa experience is a plus.
• Pre-Screen
• Upon offer, employees may be required to complete and pass a pre-employment drug screen, background, and/or MVR check.

Physical Requirements:

• Rarely: walking, kneeling, squatting, crawling, seeing distant, climbing on/off truck, climbing, lifting over 10 lbs. to 50 lbs., depth perception, color vision, lifting, carrying, pushing, pulling, climbing ladders, balancing, lifting up to 10 lbs., lifting up to 50 lbs.
• Occasionally: standing, stooping, body twisting, gripping, reaching, range of motion, climbing stairs.
• Frequently: sitting, sense of touch, manual dexterity, speaking clearly, reading, hearing-speech range.
• Constantly: seeing.

Safety

Due to the inherently dangerous nature of the industry and requirements to work with or around hazardous equipment, employees must have sufficient eyesight to judge distance/coordination of equipment and tools, be able to maintain attention and concentration for extended periods, be able to withstand exposure to all kinds of weather while completing work assignments, be able to wear personal protective equipment as necessary, be able to enter and exit a vehicle numerous times a day, have the endurance necessary to traverse various terrain, be capable of performing job duties throughout a standard 8- or 10-hour day, be able to communicate with others, read, write, and comprehend written/verbal job instructions and information, and communicate and handle conflict professionally.

• Able to identify job site hazards.
• Exhibits and carries out cognitive problem-solving skills.
• Able to read, comprehend, and visualize job build and all prints.
• Works near/around energized, hazardous parts and equipment.
• Exposed to traffic.
• Works around excessive noise from machines (bore drill, backhoe, trencher, mini excavator, bucket trucks, digger derricks, concrete saw, jackhammers).
• May be exposed to hot and cold environments, poisonous plants or reptiles, and stinging insects.

About Us:

As a full-service utility contractor, Asplundh performs tree pruning and removals, right-of-way clearing and maintenance, vegetation management with herbicides, and emergency storm work and logistical support. Asplundh is the parent company of UtiliCon Solutions whose subsidiaries provide overhead and underground line construction, planning and design, meter reading and AMR/AMI installation, electrical testing, and street lighting/traffic signal services. Asplundh also operates Rotor Blade Airborne Utilities Management, overhead electric distribution, and transmission lines using MD 500 helicopters.

Individuals must be able to perform the essential functions of the position with or without reasonable accommodation. Individuals with a disability who desire a reasonable accommodation should contact the ADA Coordinator at 1-800-248-8733, ext. 1339.

An Equal Opportunity Employer.

Job Type: Exempt

Pay: Salary 

Benefits:

• Benefits Available and vary per position and location.

Are you a real go-getter looking for an amazing opportunity with a nationwide full-service-utility contractor offering competitive wages and incredible benefits? Keep reading because this job might be for you!

Since 1928, Asplundh has been dedicated to safe, efficient, and innovative line clearance services for the utility industry. Reliable, uninterrupted power is an important service provided by the world's electrical utilities and Asplundh has the expertise to help keep the power flowing. Diversification over the years has opened up vegetation management services to other specialized markets such as municipalities, railroads, pipelines, helicopter vegetation services, and departments of transportation.

A family-owned and operated corporation headquartered near Philadelphia, Pennsylvania, Asplundh has grown to employ over 33,000 service professionals throughout the United States, Canada, Australia, and New Zealand.

Essential Functions & Responsibilities:

• Primary responsibility is overseeing the WEX Fleet Card program.
• Supports clerical staff
• Troubleshooting issues and reviewing exception reports.
• Interface with all levels of management (including field managers, supervisors, and general forepersons).
• Key contact for WEX, handles all fraud investigations.
• Back up for the A/P Analyst who oversees the Corporate P-Card program.
• Responsible for all training materials that relate to the credit card programs.
• Responsible for the preparation of monthly account reconciliations and journal entries, reviewing exception reports, conducting transactional audits, and maintaining the credit card system.
• Contribute as part of a team that will consist of various levels within the company.
• Creative ideas, improvements, and input are expected and sought from everyone involved.

Minimum Qualifications:

• Must be 18 years of age or older.
• Strong communication skills both verbal and written.
• Ability to multi-task and willingness to learn new skills.
• Team-oriented person who can focus on the details.
• Highly proficient in Microsoft Office, including Excel, Word, and Access.

Education & Experience

• Bachelors’ Degree preferred, Associates Degree required.
• 3 years of accounts payable processing experience.
• Experience with general ledger account reconciliations including closing processes and knowledge of accounting principles.
• Experience in an electronic accounts payable processing environment.
• Experience with managing credit card programs is preferred but not required.

Pre-Screen

• Upon offer, employees may be required to complete and pass a pre-employment drug screen, background, and/or MVR check.

Physical Requirements:

• Rarely: walking, kneeling, squatting, crawling, seeing distant, climbing on/off truck, climbing, lifting over 10 lbs. to 50 lbs., depth perception, color vision, lifting, carrying, pushing, pulling, climbing ladders, balancing, lifting up to 10 lbs., lifting up to 50 lbs.
• Occasionally: standing, stooping, body twisting, gripping, reaching, range of motion, climbing stairs.
• Frequently: sitting, sense of touch, manual dexterity, speaking clearly, reading, hearing-speech range.
• Constantly: seeing.

About Us:

As a full-service utility contractor, Asplundh performs tree pruning and removals, right-of-way clearing and maintenance, vegetation management with herbicides, and emergency storm work and logistical support. Asplundh is the parent company of Asplundh Infrastructure Group whose subsidiaries provide overhead and underground line construction, planning and design, meter reading and AMR/AMI installation, electrical testing, and street lighting/traffic signal services. Asplundh also operates Rotor Blade Airborne Utilities Management, overhead electric distribution, and transmission lines using MD 500 helicopters.

Individuals must be able to perform the essential functions of the position with or without reasonable accommodation. Individuals with a disability who desire a reasonable accommodation should contact the ADA Coordinator at 1-800-248-8733, ext. 1339.

An Equal Opportunity Employer.