We are looking for an Administrative Assistant to perform a variety of administrative tasks and support our company’s Administrative Team. The Administrative Assistant’s responsibilities include managing calendars, scheduling vendors, answering the door for visitors and directing them to their destination, collecting mail, and other duties. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to administrative members.

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage administrative calendars
• Make travel and accommodation arrangements as needed
• Keep up with office supply inventory, and order supplies as needed
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system
• Schedule facility maintenance
• Handle incoming and outbound mail
• Create and distribute the monthly employee newsletter
• Prepare communications such as memos, emails, invoices, reports and other correspondence
• Maintains confidentiality of information flowing through Administration department

Skills

• Work experience as an Administrative Assistant, Personal Assistant or similar role
• Excellent MS Office and Excel knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality
• High School degree required, bachelors degree preferred.

Job Type: Full-time

Pay: $19.00 - $23.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Microsoft Excel: 2 years (Required)

Work Location: In person