Program Assistant (Temporary Part-Time)

Foster Care Review Board, Child Welfare Services & Juvenile Justice Services

State Court Administrative Office

Hourly Rate Range: $20.54-$25.99 (up to 25 hrs. per week)

The Foster Care Review Board (FCRB) is looking for qualified candidates for the position of Program Assistant. The Assistant provides administrative support to the Foster Care Review Board program which includes twelve (12) regional Foster Care Review Boards and seventy five (70) volunteer board members. The Program Assistant is responsible for all administrative aspects of FCRB monthly case review meetings for six (6) regional boards; foster parent appeals; providing assistance with board member trainings; and entering and maintaining case review data in the FCRB data system.

Essential duties include, but are not limited to, the following:

• Schedule FCRB monthly case review meetings and foster parent appeals;

• Proof reports, correspondence, and other documents following established procedures or specific instructions within required timelines;

• Answer phones and emails; provide program and resource information as requested;

• Process and track applications for board membership;

• Process board member expense and travel vouchers. Verify accounts payable with Finance.

• Assist with board member orientation and other trainings;

• Serve as point of contact for board members for orientation, trainings and meetings;

• Provide back-up assistance for other administrative duties as needed. Case Reviews:

• Select and schedule foster care cases for review pursuant to established procedures;

• Collect all case documentation for review meetings and appeals within required timelines;

• Distribute questionnaires and notify all interested parties of meeting information within required timelines;

• Upload review schedule, questionnaires, and case documentation to the Microsoft TEAMS once received, and inform board members;

• Upload returned questionnaires to TEAMS upon receipt;

• Confirm the date and times of review sites - distribute case review schedules annually;

• Enter required data for each case reviewed, verify data inclusion and accuracy;

• Assist board members as needed.

MINIMUM QUALIFICATIONS EDUCATION & EXPERIENCE: The job requires knowledge of a specialized nature, normally acquired through a general high school education and from specialized training such as that acquired in the first year of college, technical or business school in word processing, writing skills, office management, and related areas, plus two years of experience applying knowledge of word processing, Microsoft Access, data entry and retrieval, and spreadsheet applications.

KNOWLEDGE & ABILITY: Basic computer skills and excellent interpersonal and communication skills. Must be able to multitask and prioritize multiple projects with competing deadlines.

PHYSICAL REQUIREMENTS: Working conditions are normal for an office environment. Must be able to sit for prolonged time periods, lift or move documents and materials weighing up to 45 pounds. Occasional in-state travel.

WORK LOCATION: The work location is at the Hall of Justice in Lansing, MI. Remote work arrangements and flexible scheduling may be available depending on job duties.

TO APPLY: Please e-mail your cover letter and resume in Word or Adobe.pdf format to jobapps@courts.mi.gov and include “FCRB Program Asst” in the subject line. If you are unable to e-mail applicant materials, please contact Judicial Human Resources (517) 373-1147 for assistance.

APPLICATION DEADLINE: Open Until Filled

AN EQUAL OPPORTUNITY EMPLOYER

Job Types: Part-time, Temporary

Pay: $20.54 - $25.99 per hour

Expected hours: 12 – 25 per week

Schedule:

• Monday to Friday

Work Location: In person