Are you passionate about fostering an inclusive and thriving workplace environment? Do you excel in providing top-notch support and guidance to individuals from all walks of life? Jackson College is seeking a dynamic Human Resource Coordinator to lead our hiring initiatives and cultivate a welcoming atmosphere for our diverse community.
 
As the Human Resource Coordinator, you will play a pivotal role in shaping the future of our institution by spearheading hiring activities across all departments, including Administration, Staff, Faculty, and Coaches. Your dedication to exceptional customer service will be instrumental in ensuring that every interaction with prospective employees and members of our community leaves a lasting positive impression.
 
In this role, you'll thrive in a collaborative environment, where teamwork is at the forefront of everything we do. You'll have the opportunity to showcase your ability to juggle multiple projects with finesse, all while maintaining a keen eye for detail and a commitment to excellence.
 
At Jackson College, we embrace innovation and welcome fresh perspectives. You'll have the chance to contribute to the ongoing development of new approaches, allowing you to continuously grow and adapt in your role.
 
If you're ready to make a meaningful impact and be part of a supportive team dedicated to fostering growth and success, we invite you to join us on this exciting journey. Apply now and become an integral part of the Jackson College family!ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
 

• Confers with hiring managers to identify appropriate qualifications and assessment needs for open positions. Determines qualifying questions for job postings to screen for qualified applicants who meet minimum requirements.

 

• Responsible for coordinating and communicating the hiring process to hiring managers and committee members. Including the tracking of hiring process training and confidentiality agreements.

 

• Acts as the department expert on NEOGOV Insight and OHC modules. Takes the lead role for updates and maintenance on the system.

 

• Utilizes NEOGOV functionality to develop and prepare job postings. Also refers candidates to hiring committees and completes the hiring process in NEOED.

 

• Initiates new employee files and Colleague build prior to NEO week.

 

• Develops recruitment content to attract applicants on several hiring platforms.

 

• Coordinate hiring process with hiring managers, including coordination of search committees, schedule interviews, completes reference, background, and motor vehicle checks when applicable.

 

• Assemble and maintain material for each position, when filled, to be archived for possible FOIA needs. 

 

• Manage the New Employee Orientation (NEO) process. Coordinate logistics, scheduling, and follow-up with new employees to ensure they are oriented to the JC community/culture and feel welcomed as they begin their employment, including managing the mentoring programs and mentors.

 

• In coordination with IT, troubleshoot new employee access issues during NEO week.

 

• Administer Employee Tuition Waiver program including tracking and accruals for all employees (Adjunct, Coaches, Faculty, Staff and Admin).

 

• Utilize Microsoft programs, HR Software, Colleague, and WEBI to collect data and prepare reports as needed.

 

• Maintain updated tracking of open positions.

 

• Assist other department employees with tasks during high workload times.

 

• Cross train with other HR team members to provide back-up support during peak times and absences.

 

• Responsible for understanding, supporting and actively demonstrating the College’s beliefs, values, mission, and vision and being in agreement to be evaluated by same.

 
 
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.
 
CONTACTS AND PURPOSE OF CONTACTS

Internal: Frequent contact with staff members in the same department and other departments in an information sharing, service provider and problem-solving capacity.
 
External: Contact with candidates for employment, advertising agencies, local and national media. QUALIFICATIONS 
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 Education and/or Experience 
Bachelor's degree (BA) from four-year college or university; or two to four years personnel related experience and/or training; or equivalent combination of education and experience.
 
Knowledge, Skills and Abilities
Minimum

• Experience with Human Resources practices
• Ability to maintain strict confidentiality and accuracy when handling sensitive information, records and reports
• Contract compliance, records management tracking, and reporting experience
• Excellent interpersonal skills and strong organizational skills. Ability to manage several projects at once
• Proficient in Microsoft Office, Outlook, Excel, PowerPoint and Database management
• Proficient in the use of Zoom and Microsoft Teams for scheduling virtual meetings
• Demonstrated success in a customer service environment

 
Preferred:

• Office management principles and practices
• Work as a team in an open office setting. 
• Ability to adapt to changes in work environment, manage competing demands and deal with frequent changes, interruptions, or unexpected events
• Excellent interpersonal, writing, and communication skills and strong organizational skills.

 
Preferred Skills
Experience in recruiting and HRIS database usage. 
 
Language Skills
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
 
Mathematical Skills 
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
 
Reasoning Ability 
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include ability to adjust focus.
 
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
The noise level in the work environment is usually moderate.
 
“This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required and shall not be construed as declaring the specific duties and responsibilities. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his or her supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.”

Jackson College only accepts on-line applications though this system. For assistance with this, please call 517-796-8468.

Please use your legal first and last names on your application. If you are hired, you will have the opportunity to identify and utilize your preferred name.

The Jackson College Nepotism policy prohibits hiring of a relative or someone with a familial relationship to work in the same instructional department, office or administrative unit of the College including spouse, child, stepchild, parent, stepparent or sibling of the employee or spouse, aunt, uncle, niece/nephew, grandparent, grandchild, and members of the same household including domestic partner.

It is important that your application show all the relevant education and experience you possess (even if you are repeating it from your resume or cover letter). For instance, do not say, "See Resume or C/V." Your resume, cover letter, and if a degree is required an unofficial transcript must be attached to your application.  Applications will be rejected if incomplete.

When you apply for the position, you will get to the document upload area where you will be given an opportunity to attach your documents such as your vita, transcripts, etc.. Instructions will also be found there.

The College reserves the right to request proof of degree or certification at a later date if these documents are required as part of the qualifications for the position.

Final candidates will be subject to a criminal background as part of the employment process.

If selected you will be required to complete the US Citizenship and Immigration Services, Employment Eligibility Verification form I-9 and provide documentation verifying identity and eligibility to work in the United States. Jackson College is NOT able to support Visa applications for employment at the college. Applicants must already be eligible to work in the United States to be considered.

Applicants with disabilities may request accommodation to complete the application and interview process. Please notify Human Resources at least three (3) working days prior to the date of need.

A copy of Jackson College's Annual Security Report and Annual Fire Safety Report is available on the JC Campus Safety & Security website. The security report contains crime statistics for the previous three years for all of our campus locations and the annual fire safety report, which contains statistics for any reported fires in campus housing units and fire safety systems in these buildings. Additionally, the report contains policies, available resources and information concerning personal safety, fire safety and reporting procedures for both crimes and fires.

Applicants have rights under Federal employment laws. Jackson College is an Equal Opportunity Employer that actively supports workforce diversity.