Bushnell University Overview

Founded in 1895, Bushnell University provides a holistic Christian education, fostering wisdom, faith, and service in its students.

In joining the staff here, you will be part of an academic community that seeks to cultivate your faith while you make a difference in the lives of our students.

Bushnell is the largest private university in Eugene's vibrant university district, which also includes the University of Oregon.

Eugene is a college town small enough to know your neighbors and large enough to offer fantastic arts, entertainment, dining, healthcare, and educational opportunities.

It is also an ideal place to enjoy the beautiful Pacific Northwest, being just one hour from the Oregon Coast, one hour from the Cascade Mountains, and less than two hours from Portland and the Columbia River Gorge.

Job Summary

The Cashier / Accounts Payable Specialist is key member of the Business Office team, providing face to face, email, and over the phone support to students and staff.

This position handles payments and answers questions regarding student account balances. By managing the accounts payable process, this position demonstrates excellent attention to detail, time management, and vendor coordination.

• Enters accounts payable transactions in Financial Edge, including vendor invoices, expense reimbursements, and other check requests, and reviews them for accuracy
• Manages document workflow, especially the invoice approval process, to ensure timely payment to vendors.
• Maintains vendor forms W-9 and ensures vendor 1099 status is correct.
• Prepares annual forms 1099.
• Creates, reviews and verifies transactions for accuracy and audit trail requirements
• Verifies that procedures for recording information are being followed
• Tracks errors through Financial Edge and makes appropriate reversal or correcting entries
• Maintains vendor records in Financial Edge
• Process vendor invoices and expense reimbursements for payment
• Receives and records cash, check, and card payments for student accounts and from other University departments.
• Prepares daily bank deposits utilizing online banking, check scanner, student information system, Excel, etc.
• Answers main Business Office phone and assists callers by answering general and student account questions, taking credit and debit card payments, and transferring calls to other departments as necessary

Experience and Qualification Requirements

• Two years of experience in administrative support or office assistance work, including experience in bookkeeping or accounting and an Associate's Degree in Accounting, or combination of education and experience
• Experience with Windows-based programs including Word and Excel is required.
• Experience with, and knowledge of, general accounting concepts & software is also required. The ability to learn new software is a must.

Working Conditions / Special Requirements

• Bushnell employees must have a maturing Christian faith and live in compliance with the duties and expectations as detailed in the Employee Handbook.
• The position requires a strong commitment to multiculturalism and diversity.
• The position requires working in a non-smoking, drug free environment.
• The employee must adhere to FERPA guidelines and student confidentiality at all times.
• All employees of Bushnell are "mandatory reporters" under Oregon law. See http : / / www.oregon.gov / dhs / abuse / pages / mandatory report.

aspx for specific information.

• The employee must have knowledge of strong office management techniques; operations, procedures, specific rules and precedents of the office;
• research methods and report writing techniques; record-keeping techniques; operation of office machines including computer equipment and specified software;

principles of training and providing work direction.

• The position requires a strong ability to communicate effectively and succinctly, both verbally and in writing, utilizing tact, patience and courtesy.
• Listening skills and the ability to speak and write clearly are essential to this position. Must possess exceptional interpersonal and communication skills.
• The employee must have high personal motivation, with great attention to detail and accuracy.
• This person must project a positive, vibrant and professional attitude in assisting people.
• This person must have high ethics of honesty and confidentiality, with a genuine and gracious presence pertaining to the students, faculty, staff and business of the department and the University.
• This position may require lifting up to 50 lbs, as well as bending, stooping, kneeling.
• This position description is subject to change at any time.

Application Instructions

Bushnell employees are expected to abide by the Theological Context for Bushnell Community Life. Please read this document before continuing.

To be considered for this position, please submit all of the following :

• Cover letter addressing skills, experience, and knowledge
• CV / Resume
• Personal Statement of Faith that clearly addresses all three of the sections below :
• Section 1 : how a maturing Christian faith finds expression in the candidate's personal life, family life, community life, and current church membership;
• Section 2 : how the candidate integrates faith into his or her work life; and
• Section 3 : the candidate's understanding of and ability to support Bushnell University's Theological Context for Community Life statement.
• Contact Information for three references, one of which must be the applicant's pastor or another appropriate church leader who is able to address the applicant's faith background.

Please include all requested materials. Incomplete application packets may result in disqualification.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability.

You can request reasonable accommodations by contacting Wendy Yamada at 541-684-7204 or wyamada@bushnell.edu.

In compliance with the Clery Act, Bushnell University provides our Annual Security Report & Fire Safety Report. You may request a paper copy from the Office of Student Life by calling 541-684-7345.

This report is required by federal law and contains policy statements and crime statistics for the university.

Last updated : 2024-05-30