Position Summary: Provides administrative and legal secretarial support to the City Attorney and Staff.
 
Distinguishing Characteristics: Under general supervision, performs entry-level professional duties such as preparing recurring reports and analyzing, interpreting, and summarizing data. Employees at this level initially work under close supervision while performing duties and learning the procedures related to the assigned area of responsibility.Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Perform administrative and legal secretarial duties such as typing complex documents, correspondence, and opinions into final form, preparing other general correspondence, managing legal department records, and assisting with the records retention process.
• Prepare legal documents and pleadings for litigation, as directed.
• Assist in gathering and preparing evidence and information for trials and hearings.
• Assist and may accompany attorneys during depositions, meetings, hearings and trials to marshal exhibits and schedule time for attendance of witnesses.
• Draft ordinances, resolutions and contracts.
• Prepare and revise forms in eminent domain cases; locates and assists with service on defendants; file pleadings; assist in preparation for hearings.
• Work with attorney to assist in legal research and writing needs.
• Work with attorney to assist with municipal court discovery requests, including working with departments to procure responsive documents, reviewing produced documents for completeness and relevance, and scheduling discovery pickup.
• Track attorney assignments; coordinate with attorney and affected departments in order to establish deadlines for completion of assignments.
• Assists with the development, preparation, and implementation of legal department budget.
• Manage legal department compliance with the Public Information Act, including drafting OAG request letters for attorney review.
• Perform office management functions, including but not limited to procurement of office supplies, payment of attorney dues and registration fees, submission of departmental purchase order requests, and management of the law library.
•  Performs all other related duties as assigned.

Education: Bachelor’s degree required. 

Experience: Three (3) years of responsible experience, preferably in municipal law.
 
Any combination of related, education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job is an acceptable substitute for the above specified education and experience requirements. 
Licenses and Certifications: Paralegal/Legal Assistant Certification preferred.
Notary Public license within six months of employment. 
 
Conditions of Employment: Must submit to and pass a pre-employment drug test.
 
REQUIRED KNOWLEDGE, SKILLS & ABILITIES

Knowledge of: Excellent working knowledge of legal terminology and format. Understanding of the principles, practices, and ethics of the legal profession.
 
Skilled In: Use of personal computers including Microsoft Office, Open Office or similar word processing programs, e-mail, and the internet. Proficient skill in use of the English language, spelling, grammar, and punctuation. Skill in the operation of related office equipment such as 10 key calculator, scanner, copier, fax machine, etc.; follow instructions, safety practices and standard operating procedures in performing assigned tasks; acceptingresponsibility and accounting for his/her actions; perform work accurately and thoroughly; communicate tactfully and effectively with the public, City employees at all levels of the organization, and a wide variety of people. Perform responsible and complex secretarial functions and administrative tasks involving the use of independent judgment and personal initiative, work independently and complete assignments with minimal supervision. Maintain confidentiality and to maintain composure in stressful and sensitive situations; punctual and attend work regularly; and working effectively with people regardless of their race, sex, color, religion, national origin, age, disability, gender identity or expression, sexual orientation, veteran' s status, genetics, or job type.

Skills: Use of personal computers including Microsoft Office, Open Office or similar word processing programs, e-mail, and the internet. Proficient skill in use of the English language, spelling, grammar, and punctuation. Skill in the operation of related office equipment such as 10 key calculator, scanner, copier, fax machine, etc.
 
Physical Demands and Working Conditions: This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.
 
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. 
The city of Lewisville has reviewed this job description to ensure that essential functions and basic duties have been included. The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities, which may be required. Additional functions and requirements may be assigned by supervisors as deemed appropriate. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation.
Levels of positions within a class series are distinguished by the level of responsibility assumed, the complexity of duties assigned, the independence of action taken, the nature of the public contact made, and the impact and span of tasks performed.
This job description is not an employment agreement or contract. The City of Lewisville has the exclusive right to alter this job description at any time without notice.Monday-Thursday 7:30am-5:30pm, Friday 7:30am-11:30am.