Position Overview

The Accounts Payable Clerk, under the direction of the Controller, assists in the coordination and processing of the accounts payable function for the school while also assisting with general accounting and business office support.

Essential Job Functions

• Demonstrates a commitment to Catholic values and the promotion of the associated culture within a Catholic school
• Completes payments and controls expenses by receiving, processing, comparing/verifying purchase orders and reconciling invoices
• Manages purchasing process from request to payments
• Pays vendors timely by monitoring discount opportunities, scheduling and preparing checks and resolving payment discrepancies
• Ensures accurate account coding on final payments
• Prepares and sends annual 1099s by the deadline
• Issues and manages credit cards for the school
• Audits, verifies, and approves completed expense reports
• Meters mail and allocates charges at the end of the month to the respective department
• Manages vendor maintenance setup, update, and research
• Manages the daily operations of the dining hall point of sale
• Supports the Accounts Receivable Accountant in making collections calls and working with families that need assistance with their school financial accounts
• Respond to parent inquiries related to charges, and account balances
• Helps manage the daily operations of the Parental Tax Credit
• Maintains and orders office supplies for faculty and staff
• Consistently works in a collaborative manner with the other Business Office staff and other staff personnel at the school
• Performs other related duties as assigned

Physical Demands

• Lifting up to 40 lbs. unassisted.
• Frequent prolonged standing, sitting, and walking.
• Manual dexterity for typing and filing

Key Attributes

• A missionary disciple dedicated to the Proclamation of the Gospel
• A servant leader willing to serve others through fidelity and excellence
• Faith in the Presence of God – “Let us remember that we are in the Holy Presence of God.”
• Concern for the Poor and Social Justice – “Enter to Learn, Leave to Serve.”
• Respect for all Persons – “Live Jesus in our hearts… Forever.”
• Quality Education – “Teaching Minds and Touching Hearts.”
• Inclusive Community – “The Lasallian Family”

Competencies (Knowledge, Skills, and Abilities)

• Works cooperatively with the Administration and supports administrative policies.
• Works as a team member with the educational staff.
• Demonstrates positive interpersonal relations with students and parents.
• Demonstrates a sense of professional responsibility.

Educational and Experience Requirements

• Previous experience in accounting required
• Proficient in Excel and basic database inputs.
• Attention to detail; handle confidential information in a discreet, professional manner
• Ability to multitask and prioritize requests quickly and efficiently.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person