What are the responsibilities and job description for the Financial Administrative Assistant position at The Hollister Group?
Financial Administrative Assistant
Our Boston area research institution client is seeking a Financial Administrative Assistant to support financial compliance and daily operational tasks. This role involves reviewing financial transactions, processing journal vouchers, managing purchasing follow-up, and assisting team members with reimbursement and administrative needs. The position will start fully onsite for training and may transition to a hybrid schedule upon completion.
If you are interested and meet the qualifications below, apply with your resume for more information!
Compensation: $24-26/h contract
*These salary numbers are not guaranteed, and take into account experience level, qualifications, and internal equity – potential offer may be outside of this range*
Hours: M-Th, 9 am – 2:30 pm
*Applicants must be able to work fully onsite in Boston in order to be eligible for this role.*
Responsibilities:
- Review monthly financial transactions to ensure accuracy and alignment with program guidelines
- Track open purchase orders, verify status with team members, and close canceled orders
- Prepare and process journal vouchers to ensure proper allocation of expenses
- Assist staff with reimbursement requests for out-of-pocket purchases
- Handle operational tasks such as access requests, facilities coordination, and documentation processing
- Participate in regularly scheduled team meetings
Qualifications:
- 2–3 years of relevant financial or administrative experience
- Experience with reconciliations and journal vouchers
- Strong computer skills, including proficiency with spreadsheets
- Excellent organizational, analytical, and problem-solving abilities
- Ability to manage multiple tasks, meet deadlines, and follow through independently
- Strong communication and customer service orientation
- Ability to work both independently and collaboratively in a fast-paced environment
Our Commitment to Belonging & Inclusion
The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.
Salary : $24 - $26