Administrative Assistant

The Administrative Assistant provides essential support to faculty, staff, and students by managing daily office operations, coordinating meetings and events, preparing documents, and handling communications. This role includes maintaining records, overseeing office supplies, assisting with data entry and reporting, and supporting accreditation and programmatic activities. The Administrative Assistant will also collaborate across departments and contribute to the college’s broader initiatives, ensuring smooth administrative processes and a high level of service. Guided by the college’s values of Community, Learning, and Integrity, this position requires flexibility, professionalism, and strong attention to detail in a dynamic and collaborative environment.

Essential Functions:

1. Provide comprehensive support to faculty, staff, and administrators, managing schedules, communications, and routine tasks.
2. Organize and schedule meetings, events, and training, including preparing materials, coordinating logistics, and recording minutes.
3. Manage phone and email inquiries, directing individuals to appropriate resources.
4. Prepare and edit correspondence, reports, presentations, and other documents as needed, ensuring accuracy and professionalism.
5. Input data into systems and compile reports as required to support departmental operations and college initiatives.
6. Manage and update digital and physical files, ensuring proper organization, security, and accessibility of information.
7. Assist with compiling and organizing required documentation for college and program accreditation processes.
8. Monitor inventory, order supplies, and ensure that equipment and materials are available and maintained.
9. Work with other departments on special projects, initiatives, and college activities, contributing to the institution's overall success.
10. Maintain confidentiality and exercise professional discretion when handling sensitive or confidential information.
11. Perform other duties as assigned.

Education and Experience Requirements:

1. Must possess a high school diploma.
2. Two (2) years of clerical or administrative experience in an office setting.
3. Experience developing effective, collaborative relationships.
4. Proven track record in problem solving, communication and interpersonal skills.
5. Experience in organizing resources and establishing priorities.
6. Demonstrated customer service and leadership skills in highly interactive service environments.
7. Experience in critically analyzing processes to enhance efficiency and effectiveness.
8. Ability to perform under pressure with high expectations and tight deadlines.
9. Experience working independently and managing multiple work assignments.
10. Working knowledge of Microsoft office software applications.
11. Spanish speaking ability is desirable.

Physical Requirements:

1. Typically, the employee may sit comfortably to perform most work; however, there will be some walking; standing; bending; reaching; and carrying light items. Special physical demands are not required of the position.
2. Risks found in the typical office setting, which is adequately lighted, heated, and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.

Additional Information:

WORKING HOURS: 8:00 - 5:00 PM

CONDITIONAL OFFER: 

A conditional offer of employment will be made pending satisfactory completion of a background investigation.

We are an Equal Opportunity Employer and qualified applicants from all backgrounds are encouraged to apply.