Administrative Assistant

Advanced Research Institute is a dynamic clinical research facility dedicated to advancing healthcare through innovative studies. We are seeking a motivated, detail-oriented individual to support our business operations in a flexible, part-time role.

Position: Full-Time Admin Assistant (Entry Level)
Schedule: Monday-Friday
Location: On-site at Advanced Research Institute in Ogden

Key Responsibilities

• Follow up with clinical trial sponsors regarding new study opportunities and contract statuses
• Scheduling medical follow-up assessments (Eye exams, MRI's, etc.)
• Work and communicate with third party vendors.
• Prepare, send, and file study-related contracts and documents
• Complete research feasibility questionnaires in a timely and accurate manner
• Schedule meetings, calls, and appointments for team members and leadership
• Provide direct administrative support to the CAO, including calendar management and appointment reminders
• Maintain organized records and assist with general administrative tasks as needed

What We’re Looking For

• Go-getter attitude: You’re proactive and not afraid to reach out for things to do. Able to stay focused, work independently, and take initiative.
• Attention to detail: You keep records and contracts accurate and organized.
• Strong communication skills: Comfortable with email follow-ups.
• Organizational skills: Able to manage multiple tasks and deadlines efficiently.
• Basic computer proficiency: Familiarity with Microsoft Office (Word, Excel, Outlook) is required.
• Team player: Willing to support colleagues and contribute to a positive work environment
• Technologically savvy: Able to learn new software systems.
• Experience with AI or Airtable platform is nice to have.
• Able to pivot: Able to switch up tasks quickly. Take on diverse types of responsibilities.

Qualifications

• High school diploma or equivalent required; some college or relevant coursework in business or healthcare is encouraged
• Previous experience in an office, finance, or customer service role is helpful but not required—this is an entry-level position
• Comfortable learning new systems and processes

Great for someone who is looking to learn and grow with a company.

Keywords:

Administration Assistant, Office Assistant, Executive Assistant, Scheduler, Filing, Clinical Research

Job Type: Part-time

Pay: $18.00 - $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Flexible spending account
• Health insurance
• Paid time off

Ability to Commute:

• Ogden, UT 84403 (Required)

Work Location: In person

Salary : $18 - $23