Facilities Coordinator

A fast-paced and highly collaborative financial services firm in downtown Chicago is seeking a Contract Facilities Coordinator to support their Office Operations team. This role is ideal for someone who enjoys working in a dynamic corporate environment, thrives on staying organized, and takes pride in helping an office run smoothly day-to-day.

This position will support a large, high-performing office and work closely with a small operations team responsible for facilities coordination, employee experience, and internal office events.

Schedule:

Monday–Friday | 8:00 AM – 5:00 PM | Fully onsite

Key Responsibilities:

• Conduct daily office walkthroughs to ensure the workspace is clean, organized, and functioning properly

• Coordinate with vendors such as janitorial, maintenance, and other service providers

• Respond to employee requests related to office space and amenities

• Assist with meeting room setups and internal office events

• Support desk setups for new hires and visitors

• Provide occasional reception/front desk coverage when needed

• Assist the Office Operations team with general administrative and operational tasks

Qualifications:

• 1 years of experience in a corporate office environment preferred

• Strong customer service and communication skills

• Comfortable interacting with employees across all levels of an organization

• Highly organized with strong attention to detail

• Proficiency with Microsoft Outlook and general office tools

• Ability to assist with light physical tasks (office setups, moving supplies, etc.)

What They’re Looking For:

This team is looking for someone who is reliable, proactive, and personable—someone who enjoys helping others and takes initiative to keep the office running smoothly.

This is a great opportunity to gain experience supporting a large corporate office environment while working with a collaborative and energetic team.

Contract: Approx. 6 months

Compensation: $26/hour-$28/hour