Office Operations & Technology Coordinator

A Chicago-based law firm is seeking an organized and knowledgeable Office Operations & Technology Coordinator. This hybrid position offers a salary range of $50,000–$65,000 and provides an opportunity to support the firm’s daily operations within a fast-paced, professional environment. In this role, you will be responsible for helping maintain smooth office functionality by supporting attorneys and staff through administrative coordination, facilities oversight, and basic technology troubleshooting. The ideal candidate is resourceful, detail-oriented, and able to adapt quickly to changing priorities while maintaining a strong sense of ownership and accountability. This position is vital to ensuring an efficient and well-supported workplace where employees have the tools, structure, and assistance needed to perform at a high level. This position offers a comprehensive benefits package including but not limited to health insurance, generous PTO, transit and parking benefits, wellness reimbursement and a 401k plan with a match.

Responsibilities of the Office Operations & Technology Coordinator:

• Oversee and support daily administrative operations to promote efficiency across the office
• Handle incoming and outgoing mail, including courier services, certified mailings, and package distribution
• Keep client and internal filing systems organized and maintained according to firm procedures
• Act as the first point of contact for basic technology issues such as email, printers, and workstation support
• Liaise with external IT providers and escalate more complex technical issues as needed
• Monitor and replenish office supplies, kitchen items, and general workplace necessities
• Assist with employee onboarding and offboarding, including workstation setup and access coordination
• Ensure conference rooms and shared office spaces are consistently organized and meeting-ready
• Provide administrative assistance for marketing and business development efforts as needed
• Support additional projects and operational tasks as assigned by leadership

Qualifications for the Office Operations & Technology Coordinator:

• 2 years of experience in office administration, operations support, or similar professional services role preferred
• High school diploma or equivalent required; associate’s or bachelor’s degree preferred
• Strong ability to organize, prioritize, and manage multiple responsibilities simultaneously
• Clear and professional written and verbal communication skills
• Working knowledge of Microsoft Office Suite, including Outlook and Word
• Experience providing basic troubleshooting or coordinating IT support in an office setting
• Demonstrated ability to handle confidential information with discretion
• Detail-oriented with a proactive and problem-solving approach
• Comfortable working independently while also contributing to a team environment

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