Office Manager / Operations Coordinator

George Cardenas Landscape is seeking a highly organized and proactive Office Manager / Operations Coordinator to join our team. This role is ideal for someone who thrives in a fast-paced environment and can keep our office, clients, and field teams running smoothly.

You will play a key role in managing scheduling, client communication, billing, and day-to-day operations to support both our maintenance and installation divisions.

Responsibilities

• Manage daily scheduling and routing for maintenance and installation crews

• Coordinate service changes due to weather and job priorities

• Handle incoming calls, emails, and client requests professionally

• Prepare and send proposals, contracts, and follow-ups

• Manage invoicing, accounts receivable, and collections

• Maintain CRM system and ensure accurate job tracking

• Coordinate with vendors and suppliers for materials and deliveries

• Assist with payroll input and employee onboarding documentation

• Support ownership with reporting and operational tasks

Qualifications:

• 2 years of office administration or operations experience

• Strong organizational and multitasking skills

• Excellent communication and customer service skills

• Experience with CRM or scheduling software (LMN a plus)

• Ability to work in a fast-paced, team-oriented environment

• Landscaping or construction industry experience is a plus

• Bilingual in English and Spanish is a plus

Why Join Us?

• Work with a growing, well-established landscaping company

• Key role with real impact on daily operations

• Competitive pay and growth opportunities

• Supportive, team-oriented work environment

• Flexible scheduling with consideration for work-life balance

Benefits:

• Health insurance

• Paid time off and holidays

If you’re organized, dependable, and ready to take ownership of a key role in our company, we’d love to hear from you. Apply today by sending your resume and a brief introduction.