Executive Assistant (Hybrid)

A leading investment firm in Chicago is looking for a proactive Executive Assistant to join their dynamic team. This hybrid role (3 days on-site) offers a highly competitive compensation package (salary of up to $95K bonus paid overtime), and the chance to work closely with senior leadership in a fast-paced, high-impact environment. This is more than just an administrative role—it’s a highly visible position where you’ll play a key part in keeping operations running seamlessly at the executive level. The ideal candidate is detail-oriented, resourceful, and thrives in a setting where priorities shift and discretion is essential. In addition to meaningful exposure and the opportunity to work alongside a close-knit collaborative administrative team, the firm offers a comprehensive benefits package, including medical and dental coverage, generous PTO, and more.

Responsibilities of the Executive Assistant:

• Provide high-level administrative support to senior leaders, including calendar management, meeting coordination, and expense reporting
• Coordinate complex domestic and international travel arrangements, including itineraries, accommodations, visas, and logistics
• Serve as a key point of contact for internal and external stakeholders, maintaining a high level of professionalism
• Manage and prioritize multiple requests in a fast-paced environment while maintaining strong attention to detail
• Prepare reports, presentations, and meeting materials as needed
• Support team-wide initiatives and collaborate cross-functionally to ensure smooth day-to-day operations

Qualifications of the Executive Assistant:

• 5–7 years of administrative experience supporting senior leadership, ideally within a professional services or financial environment
• Experience supporting investor relations (IR) activities is strongly preferred
• Proficiency in coordinating complex travel arrangements and managing detailed itineraries required
• Strong organizational skills with exceptional attention to detail
• Ability to multitask, prioritize effectively, and meet deadlines in a fast-paced setting
• Team-oriented mindset with a proactive and collaborative approach
• Excellent communication skills, both written and verbal

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