HR Coordinator

About LOVING

LOVING is a leading provider of comprehensive landscape, hardscape, and sod solutions, with an unwavering commitment to quality, innovation, and customer satisfaction. With a collaborative culture that values creative problem-solving and operational excellence, we leverage cutting-edge technology and best-in-class practices to deliver tailored services that enhance both residential and commercial environments. Our TEAM-centric approach empowers every associate to drive continuous improvement, foster sustainable growth, and uphold our core values with integrity, TEAMwork, and compassion. As we expand our footprint, we remain dedicated to cultivating a workplace where professional development thrives and each TEAM member’s contributions directly fuel our mission to create beautiful, lasting outdoor experiences.

Equal Opportunity & Inclusion Statement

LOVING, we believe diversity strengthens our teams and inclusion fuels innovation. We are proud to be an Equal Opportunity Employer and are committed to creating a workplace where every individual is respected, valued, and supported. We welcome applicants of all backgrounds, experiences, and perspectives, including but not limited to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, veteran status, and other protected characteristics.

If you need reasonable accommodations during any part of the application or interview process, please let us know, we’re here to ensure a fair and accessible experience for all.

Why This Role Matters

As an HR Coordinator at LOVING, you’ll play a key role in supporting our workforce across multiple locations and departments. This role provides hands-on support in onboarding, compliance, benefits, HR systems, employee relations, and recruiting. You’ll be a critical partner to employees and leaders, ensuring smooth processes, accurate documentation, and a positive employee experience. Bilingual communication, English and Spanish, is essential to support our field teams and drive consistent HR service delivery.

What Success Looks Like

• Support onboarding and new hire processes by preparing offer letters and new hire packets, coordinating background checks, completing I-9 and E-Verify steps, conducting orientations in English and Spanish, and ensuring all new hires are accurately entered into the HRIS and payroll systems.
• Assist with compliance and benefits administration by maintaining employee files, supporting FMLA/OFLA and leave processes, helping employees navigate benefits questions, assisting with open enrollment, and ensuring documentation meets federal and state requirements.
• Provide employee relations support by serving as a first point of contact for HR questions, assisting with documentation and follow-up tasks, escalating concerns to HR leadership, and helping reinforce a professional, respectful work environment.
• Support recruiting and talent acquisition by posting job openings, screening candidates, scheduling interviews, coordinating candidate communication, assisting with Spanish-language recruiting, and maintaining accurate data in the ATS.
• Maintain HRIS accuracy and HR data integrity by processing employee changes, running routine reports, updating records, supporting audits, and helping implement system updates and HR process improvements.
• Assist with employee communication and engagement activities by supporting company-wide announcements, distributing materials, assisting in training coordination, and translating communications for Spanish-speaking employees.
• Ensure consistent administrative support for the People & Culture team by managing digital files, tracking HR tasks, organizing documents, and helping standardize processes across HR operations.
• Support policy rollouts and training initiatives by helping distribute updated policies, tracking employee acknowledgments, and assisting in scheduling training sessions for field and office teams.
• Coordinate compliance and safety documentation by tracking certifications, helping organize safety meeting records, and ensuring required documents are filed and accessible.
• Assist with workforce reporting and audits by pulling data for headcount, turnover, compliance checks, and supporting internal and external audit requests.
• Perform other responsibilities as assigned that support the mission and core values of LOVING, ensuring alignment with our culture of community, integrity, and impact.
  
  

What Sets You Apart

• Minimum of 3 years of professional HR experience, demonstrating hands-on responsibility in onboarding, recruiting coordination, benefits support, compliance administration, and general employee lifecycle management.
• Bilingual fluency in English and Spanish (required), with the ability to translate conversations, documents, onboarding materials, and employee communications accurately and professionally for both office and field employees.
• Proven experience working in an HRIS and ATS, with a strong understanding of data accuracy, workflows, and system functionality. Experience with Rippling or similar modern platforms is a significant advantage.
• Exceptional attention to detail, with the ability to maintain accurate employee records, track compliance documentation, manage sensitive information, and follow structured processes without error.
• Strong communication and interpersonal skills, including the ability to engage with employees at all levels, de-escalate concerns, deliver clear instructions, and represent the HR function with professionalism and approachability.
• Demonstrated ability to manage multiple tasks in a fast-paced, rapidly changing environment, including balancing competing priorities, meeting deadlines, and adjusting to shifting operational needs.
• A collaborative, service-oriented mindset, with a genuine commitment to supporting employees, partnering with leaders, improving HR processes, and contributing to a positive and respectful workplace culture.