What are the responsibilities and job description for the Legal Intake & Scheduling Assistant position at LHH?
LHH Recruitment Solutions is partnering with a well-established law firm in Vero Beach to identify a highly organized Legal Intake & Scheduling Assistant. This is an excellent opportunity for a detail-oriented legal professional who enjoys client interaction, managing busy calendars, and keeping operations running smoothly behind the scenes. This position supports a thriving Estate Planning practice, but candidates with experience in litigation, family law, real estate, insurance defense, or other legal environments are encouraged to apply. The firm is seeking someone with exceptional organizational skills, strong follow-through, and a client-service mindset.
What You'll Do:
✅ Manage complex attorney calendars, consultations, meetings, and scheduling logistics
✅ Serve as a primary point of contact for clients, providing outstanding customer service
✅ Conduct client intake interviews and gather information for attorney consultations
✅ Maintain accurate client records and organize legal files and documentation
✅ Prepare correspondence, client packets, engagement materials, and meeting documents
✅ Support attorneys and legal staff with administrative and operational responsibilities
✅ Handle confidential information with professionalism and discretion
What We're Looking For:
✔ Previous law firm experience required
✔ Strong calendaring, scheduling, and client communication experience
✔ Excellent organizational and multitasking abilities
✔ Outstanding verbal and written communication skills
✔ High attention to detail and ability to meet deadlines
✔ Proficiency with Microsoft Office Suite and PDF editing software
✔ Experience with legal practice management or document management systems is a plus
✔ Florida Notary Public commission preferred, but not required
Why This Opportunity?
- Stable, full-time onsite position in beautiful Vero Beach
- Collaborative and supportive legal team
- Opportunity to work closely with attorneys and clients in a fast-paced practice
- Excellent role for someone who enjoys organization, client service, and being the hub of a busy legal office
$60,000-$62,000
📩 Interested? Apply today!
Salary : $60,000 - $62,000