Executive Assistant

Executive Assistant

We are seeking an experienced Executive Assistant to provide comprehensive, high-level administrative support to executive leadership in a collaborative, fast-paced environment. The ideal candidate is highly organized, proactive, and skilled at managing competing priorities while maintaining professionalism, discretion, and confidentiality.

This role requires exceptional communication skills, outstanding attention to detail, and the ability to anticipate executive needs, solve problems independently, and build strong relationships with internal and external stakeholders.

Location: Hybrid in Washington, DC

Employment Type: Temp-to-Hire

Pay: $25-$30 per hour

Key Responsibilities

• Provide high-level executive support to senior leadership, managing day-to-day administrative operations.
• Manage complex executive calendars, prioritize scheduling requests, and coordinate virtual and in-person meetings.
• Coordinate conference rooms, catering, meeting materials, and attendee communications.
• Arrange domestic travel, accommodations, registrations, and prepare detailed travel itineraries.
• Screen and prioritize emails, correspondence, and phone communications on behalf of executives.
• Process invoices, expense reports, and other administrative documentation accurately and on time.
• Draft, edit, proofread, and format correspondence, presentations, reports, and other executive communications.
• Prepare meeting agendas, capture meeting minutes, and distribute follow-up materials and action items.
• Maintain organized electronic filing systems and confidential records.
• Serve as a professional liaison between executives, internal departments, clients, and external stakeholders.
• Support executive initiatives, special projects, and additional administrative responsibilities as assigned.

Qualifications

• Some college coursework preferred; bachelor's degree is a plus.
• Minimum of 5 years of progressively responsible executive assistant or senior administrative support experience, supporting executive-level leadership.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
• Experience with expense management or bill payment platforms is a plus.
• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and time management abilities.
• Demonstrated ability to handle highly confidential information with discretion and sound judgment.
• Self-motivated, detail-oriented, and able to work independently in a hybrid work environment.
• Comfortable learning new technology and business systems quickly.

Ideal Candidate

• Professional, polished, and confident interacting with executive leadership and external partners.
• Proactive problem-solver who anticipates needs before they arise.
• Adaptable and able to manage changing priorities in a fast-paced environment.
• Collaborative team player who enjoys serving as a trusted partner to executives.
• Committed to delivering exceptional executive support with accuracy, efficiency, and discretion.

Benefits

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, an Employee Assistance Program (EAP), commuter benefits, and a 401(k) plan. Our program provides employees the flexibility to choose the type of coverage that best meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by federal, state, or local law; and holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer

Equal Opportunity Employer/Veterans/Disabled.

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