Human Resources Generalist - Bilingual

HR & Administrative Manager

Location: On-site, Chicago, IL

Employment Type: Full-Time, Salary

Reports To: Owner

Position Summary

The HR & Administrative Manager is responsible for overseeing core human resources functions, payroll administration, compliance, and day-to-day administrative operations. This role ensures adherence to labor laws, payroll accuracy, training compliance, and effective workplace operations. The position is highly hands-on and fully on-site, supporting a growing and dynamic employee population.

Key Responsibilities

Human Resources

• Manage HR administration, employee records, and personnel documentation
• Oversee onboarding and offboarding processes, including paperwork, orientation, and system setup
• Coordinate employee training programs, including required annual and compliance-based training
• Ensure compliance with federal, state, and local employment laws and regulations
• Track and ensure completion of mandatory training requirements, including annual sexual harassment prevention training
• Serve as a primary point of contact for employees regarding HR policies, benefits, and procedures
• Support employee relations matters with professionalism and discretion

Payroll

• Process payroll accurately and on schedule, including data entry, auditing hours, and submissions
• Utilize ADP for payroll processing (experience required)
• Support high-volume payroll periods with headcount up to 115 employees during peak season
• Respond to payroll inquiries, discrepancies, and corrections while maintaining confidentiality

Administrative Operations

• Oversee facilities management, including coordination with HVAC, maintenance, and service vendors
• Manage daily administrative workflows to ensure efficient office operations
• Maintain company records, documentation, and filing systems
• Support internal process improvements and administrative policy updates

Compliance & Contracts

• Review, track, and support administration of employee and vendor contracts
• Ensure compliance with contractual obligations, government regulations, and reporting requirements
• Maintain accurate documentation to support audits and compliance reviews

Qualifications

• 3–5 years of combined Human Resources and Administrative experience required
• Fluency in Spanish (verbal and written) required
• ADP payroll experience required
• Hands-on experience processing payroll and managing employee hours
• Experience supporting high-volume payroll environments
• Experience reviewing contracts and maintaining compliance documentation
• Strong knowledge of HR best practices, employment compliance, and recordkeeping
• High attention to detail and ability to handle confidential information discreetly
• Strong organizational, communication, and time-management skills
• Ability to thrive in a fast-paced, fully on-site environment

Compensation

The salary range for this position is $70,000 – $90,000 per year, based on skills, experience, and internal equity.

Benefits

Benefit offerings for full-time employment include:

• Medical insurance, with the company covering 50% of the employee healthcare premium
• Dental and vision insurance
• Life insurance with a benefit amount of $50,000
• Paid Time Off (PTO): Two weeks per year (negotiable based on experience)

Additional benefit details are maintained internally in the Employee Handbook.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to:

https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance