Accounting Clerk

Job Overview
As the Accounting Clerk, you will assist the hotel accounting department with clerical and transactional accounting duties, including accounts payable, accounts receivable, income audit, general cashier support, filing, data entry, and financial record maintenance.

You will help ensure accounting transactions are processed accurately and timely while supporting OTH Hotels Resorts policies, procedures, internal controls, and property financial operations.

Job Responsibilities

Accounts Payable

• Assist with preparation and processing of invoices, including matching invoices to approved purchase orders and supporting documentation.
• Support weekly payment processes, check runs, mailing, and filing as assigned.
• Maintain vendor records, W-9 documentation, and accounting files in accordance with policy.
• Assist with vendor statement reconciliations and follow-up on missing documentation.
• Maintain license and permit payment tracking logs as assigned.

Accounts Receivable

• Assist with daily review of guest ledger and city ledger activity.
• Support group billing, payment tracking, deposit logs, and reconciliation of payments to group master accounts.
• Assist with guest calls, billing questions, chargeback inquiries, and collection support as directed.
• Provide support for credit meetings, BEO meetings, and resume meetings as assigned.

Income Audit and General Cashier

• Assist with daily reconciliation of revenues, adjustments, and settlements.
• Assist with reconciliation of cash, checks, credit cards, gift cards, and other settlements.
• Support research and proper classification of miscellaneous transactions.
• Assist with reconciliation of cash drops and preparation of daily deposits.
• Process change orders and support SmartSafe procedures as applicable.

Administrative and Systems Support

• Maintain organized accounting records, filing systems, and supporting documentation.
• Perform data entry and clerical accounting duties accurately and timely.
• Use PVNG, ProfitSword, PMS, POS, and Microsoft Office systems to support accounting responsibilities.
• Communicate professionally with team members, guests, vendors, and property leadership.
Perform additional accounting and administrative duties as assigned by the Director of Finance/Controller or Accounting Manager.

Education: High school diploma or equivalent required.

Experience: Previous accounting, clerical, office, or hospitality experience preferred.

Travel required: Ability to travel to corporate office or other properties as business requires.

Employment practices are administered in accordance with applicable federal, state, and local laws. This job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties, and skills required. Management reserves the right to modify, add, or remove duties as necessary.