What are the responsibilities and job description for the Accounting Clerk position at Fred R Rippy, Inc?
Accounting Clerk
Prepares, verifies and posts accounts payable transactions to journals. Manages collection activities. Purchasing: Obtains quotes, places orders and does follow-up for tooling and productions materials, maintenance and shipping supplies and services to assure on-time delivery. Computes and processes weekly payrolls, maintains personnel files and records.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Reviews A/P invoices and documentation for completeness and accuracy, codes with appropriate GL number and enters into system.
o Continuously keeps supervisor informed regarding sensitive issues or controversial emerging issues and offers well thought-out recommendations to prevent and/or respond to developing problems.
- Prepares and process payment of accounts payable invoices.
o Complies with operational policies and procedures.
o Completes within 10 business days prior to each month’s end with 100% accuracy with no more than 1% of errors per quarter.
- Follow established procedures for preparing, processing and producing daily invoicing.
o Responds to requests within at least 36 working hours from receipt of requests and completes request with 100% accuracy.
o Prepares correspondence, memoranda, reports, etc., that are timely, clear, accurate, thorough, and appropriately written and formatted.
- Establishes new vendor and customer accounts.
o Complies with operational policies and procedures.
- Collections of past due accounts.
o Follows prescribed collection procedures.
- Prepares purchase orders according to internal requests
o Complies with operational policies and procedures.
- Compute and calculate time sheets.
o Maintains payroll information by collecting, calculating, and entering data.
- Process payroll using Paychex software.
o Maintains payroll operations by following policies and procedures; reporting needed changes.
o Updates payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers.
o Provides payroll information by answering questions and requests
- Post payroll journal entry to General Ledger.
- Reconcile employee benefits accounts to GL monthly.
o Maintains reconciliation spreadsheets with 100% accuracy.
- Maintain employee’s group insurance benefit records and spreadsheets.
o Maintains records accurate by following policies and procedures; reporting needed changes.
- Comply with all Rippy and regulatory Safety requirements.
- Maintain a clean work environment.
OTHER RESPONSIBILITIES:
- Prepare summaries and reports as requested.
- Special projects as needed.
- Other duties as directed by immediate supervisor or Company manager.
EDUCATION AND/OR EXPERIENCE:
- High school diploma
- 2-5 years related experience.
LANGUAGE SKILLS:
- Must have strong communication, customer service, and organizational skills.
- Able to effectively present information and respond to questions from managers
and customers.
MATHEMATICAL SKILLS:
- Add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals.
COMPUTER SKILLS & EQUIPMENT SKILLS:
- Experience with 10 key by touch.
- Proficient with Microsoft Office applications. Excel, Word and Outlook.
- Knowledge of accounting software programs
REASONING ABILITY:
- Apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
- Able to deal with problems involving a few concrete variables in standardized situations.
- Able to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
Pay: $20.00 - $22.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Physical Setting:
- Office
Work Location: In person
Salary : $20 - $22