What are the responsibilities and job description for the Executive Administrative Assistant position at FTS Inc?
Job Description
The Executive Administrative Assistant is responsible for providing high-level administrative support to senior leadership. This individual contributor role regularly executes administrative policies, works collaboratively with other executive administrative staff, and supports a wide range of organizational initiatives.
Essential Duties & Responsibilities
- Arrange and coordinate complex travel plans, compile documents for meetings, schedule appointments, and maintain calendars for senior leaders.
- Coordinate logistics for key meetings and events, including follow-ups and preparation of related materials.
- Draft routine correspondence and basic communications.
- Ensure alignment of initiatives and activities across departments.
- Serve as a point of contact for the Board of Directors, preparing and distributing information on a regular basis.
- Assist in preparing and monitoring annual budgets, including reviewing and coding invoices.
- Answer calls and emails, direct inquiries appropriately, and document procedures for routine office tasks.
- Assemble information packages and coordinate mailings or other administrative activities as needed.
- Maintain corporate records and documents.
- Create and manage various spreadsheet files.
Minimum Requirements
- High school diploma required; bachelor’s degree preferred.
- 3–5 years of experience in an executive-level administrative role preferred.
- Proven ability to support multiple personnel at various organizational levels.
- Self-directed with a “can-do” attitude.
Knowledge and Skills
- Strong interpersonal, verbal, and written communication skills.
- High attention to detail in all tasks.
- Excellent organizational and project management skills; able to manage competing priorities and meet deadlines.
- Ability to handle confidential information with integrity and professionalism.
- Skilled at collaborating across teams and departments.
- Proficient in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
Job Type: Full-time
Pay: $25.00 - $30.00 per hour
Benefits:
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $25 - $30
