What are the responsibilities and job description for the Office Administrator/Receptionist position at Frequentis?
Job Introduction
Frequentis USA Inc. is dedicated to creating a safer world. With over 75 years of experience, Frequentis understands controllers in safety critical situations encounter new challenges daily. Our mission is to develop and market highly reliable, optimized, custom-tailored, and user centric communication and information systems for mission critical solutions. As an industry leader in voice communication data information systems, we create a safer world through integration, digitalization, and automation while maintaining world class safety standards. We proudly serve many U.S. government agencies including the FAA, DoD, and NASA. Safety as our number one priority pushes us to constantly learn about the ever-changing needs in safety critical environments to deliver innovative solutions.
Key Tasks
Frequentis USA is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.
Around 2,100 employees are committed to creating a safer world with their innovative strength and technology orientation. Our culture is based on a working environment characterized by fairness and trust, mutual respect and appreciation. As an international company, we value this diversity and recruit regardless of age, gender, origin, ethnicity, sexual orientation or religion. We value fair and good working conditions, an optimum work-life-balance and offer all our employees equal development opportunities. In doing so, we focus on long-term working relationships in order to keep the valuable know-how of our employees stable.
Benefits
Benefits: We are committed to supporting our mission through the following employee benefits:
MODERN MENTORING TRAININGS
WORKING HOURS
IT-EQUIPMENT PROGRAM
Frequentis USA Inc. is dedicated to creating a safer world. With over 75 years of experience, Frequentis understands controllers in safety critical situations encounter new challenges daily. Our mission is to develop and market highly reliable, optimized, custom-tailored, and user centric communication and information systems for mission critical solutions. As an industry leader in voice communication data information systems, we create a safer world through integration, digitalization, and automation while maintaining world class safety standards. We proudly serve many U.S. government agencies including the FAA, DoD, and NASA. Safety as our number one priority pushes us to constantly learn about the ever-changing needs in safety critical environments to deliver innovative solutions.
Key Tasks
- Provide guidance and assistance in main office reception area including welcoming on-site visitors and directing to appropriate personnel or answer basic questions pertaining to company
- Monitors on-site visitor access, maintains visitor sign-in and sign out log and issues visitor badges
- Maintains temporary ID access badge sign-in and sign out log
- Provides WIFI access accounts for Visitors
- Answer incoming phone calls, providing basic company information, guidance and assistance, and directs to appropriate personnel
- Obtain voice mail messages left on phone system, forwarding messages to appropriate personnel, in a timely manner
- Receives, sorts, and routes office mail
- Maintains company office supply inventory, including placing and receiving orders
- Assist with meeting notices, updating calendars, reservations, and arrangements as required
- Maintain and update general office schedule files
- Maintain and update phone number listing
- Maintains order in Office Kitchen area, including inventory and shopping for coffee and related supplies
- Supports the HR team as needed
- Supports internal event organization
- Supports various corporate departments and executive leadership as needed
- Other duties as assigned
- High School Diploma or equivalent required
- At least 2 years of related experience and/or training; or equivalent combination of education and experience
- Knowledge and ability to operate company phone system
- Good organizational and communication skills
- Good knowledge of basic Windows and Microsoft Office applications
- Must be a current US Citizen or US Permanent Resident
Frequentis USA is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.
Around 2,100 employees are committed to creating a safer world with their innovative strength and technology orientation. Our culture is based on a working environment characterized by fairness and trust, mutual respect and appreciation. As an international company, we value this diversity and recruit regardless of age, gender, origin, ethnicity, sexual orientation or religion. We value fair and good working conditions, an optimum work-life-balance and offer all our employees equal development opportunities. In doing so, we focus on long-term working relationships in order to keep the valuable know-how of our employees stable.
Benefits
Benefits: We are committed to supporting our mission through the following employee benefits:
- Medical, Dental, and Vision Insurance
- Health Savings Accounts
- Competitive 401(k) Plan with company match and immediate vesting
- Employee Life Insurance & AD&D
- Company-paid Short-Term and Long-Term Disability Insurance
- Employee Assistance Program
- Generous holidays, including a full week off from December 25 to January 1
- PTO that scales with tenure and sick leave
- Company-sponsored team-building activities to boost morale and productivity.
MODERN MENTORING TRAININGS
WORKING HOURS
IT-EQUIPMENT PROGRAM