What are the responsibilities and job description for the Administrative Specialist- Cumberland County Prison position at Cumberland County, PA?
Job Description
Department: Prison
Sub-Department: Operations
Pay Grade: 105
FLSA Status: Non-Exempt
Employment Status: Full Time
Reports to: Deputy Warden of Operations
Supervises: None
Job Summary
To perform a variety of specialized administrative duties and responsibilities within the assigned department.
Essential Job Functions
Minimum Requirements to Perform the Work:
Mission Statement: To provide impactful and essential county services in the most effective, courteous, and financially responsible manner possible.
We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application!
Technology Support/Issues With Applying
If you are having technology issues with the application or with uploading your resume and/or cover letter please reach out to KeldairHR Customer Support at support@keldairhr.com or Cumberland County Human Resources at humanresources@cumberlandcountypa.gov.
Email Confirmation
If you do not receive a confirmation email within minutes of your job application submission, please check your email junk and or spam folders.
Benefits
Medical Benefits:
Department: Prison
Sub-Department: Operations
Pay Grade: 105
FLSA Status: Non-Exempt
Employment Status: Full Time
Reports to: Deputy Warden of Operations
Supervises: None
Job Summary
To perform a variety of specialized administrative duties and responsibilities within the assigned department.
Essential Job Functions
- Responsible for the maintenance of the Prison’s Policy and Procedures Manual, to include revisions of policies, procedures, appendixes and various forms.
- Responsible for the preparation of institutional work schedules for all departments after approval. Responsible for entry of work schedules into Kronos payroll system.
- Maintains employee personnel records.
- Processes and submits institutional vouchers and invoices for approval and payment.
- Prepares and sends statements for housing and medical bills of federal and other jurisdiction inmates.
- Attends meetings and/or training sessions as required.
- Operates computer, typewriter, adding machine, copier and other office equipment.
- Updates information in the computer and generates related reports.
- Assists staff with special projects, reports or assignments or in administration of special department functions, as requested.
- Prepares and processes required department documents, forms and reports as required.
- Sorts, copies and/or files correspondence and documents within the department.
- Assists staff with clerical duties in absence of other clerical staff members or as needed.
- Occasionally performs errands as needed to carry out essential job duties.
- Performs other job-related duties as required.
Minimum Requirements to Perform the Work:
- High School diploma or equivalency, plus some business/clerical and computer training. Employee must successfully complete the Pennsylvania Department of Corrections’ Basic Training Academy.
- 3 years working experience in office environment, county government or court system, or any acceptable combination of equivalent training and/or experience.
Mission Statement: To provide impactful and essential county services in the most effective, courteous, and financially responsible manner possible.
We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application!
Technology Support/Issues With Applying
If you are having technology issues with the application or with uploading your resume and/or cover letter please reach out to KeldairHR Customer Support at support@keldairhr.com or Cumberland County Human Resources at humanresources@cumberlandcountypa.gov.
Email Confirmation
If you do not receive a confirmation email within minutes of your job application submission, please check your email junk and or spam folders.
Benefits
Medical Benefits:
- Capital Blue Cross Medical Insurance
- Health Savings Account
- Wellness program with wellness incentives
- Capital Blue Cross Vision Insurance
- United Concordia Dental Insurance
- County Retirement Pension
- 5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-tax
- Fully vested after 5 years of credited service
- Normal Retirement Options:
- Age 55 with 20 years of credited service
- Age 60 with any amount of credited service
- Voluntary 457b Deferred Compensation Plan
- Military Time Buy Back Options
- Vacation
- 10 days per year, accrued per pay period (Non-Exempt)
- 15 days per year, accrued per pay period (Exempt)
- Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of service
- Personal
- 3 Personal days per year, pro-rated based on starting date
- Sick
- 5 Sick days per year, pro-rated based on starting date
- 12 Paid County Holidays
- No waiting period to receive paid holidays
- Educational Assistance
- 80% of cost of tuition and books up to the annual IRS limit per calendar year (after 6 months of Full-Time Employment)
- Public Service Loan Forgiveness (PSLF) – certain eligibility requirements must be met
- Employee Assistance Program
- Resources for: Childcare, Eldercare, Legal, Financial, and Coaching
- Flexible Spending Account
- Dependent Care Account
- Short Term Disability
- Long Term Disability
- Life Insurance
