Part-Time Seasonal Administrative Assistant - Elections

Job Description

Department: Elections

Sub-Department: N/A

Pay Grade: 103

FLSA Status: Non-Exempt

Employment Status: Part-Time Seasonal

Reports to: Elections Manager

Supervises: N/A

Current Cumberland County Employees will follow the County Promotion/Demotion policy.

Job Summary

To perform specialized departmental clerical duties and responsibilities within the assigned department and other duties as assigned, while adhering to the Pennsylvania Election Code.

Essential Job Functions

• Maintains voter registration database and voter registration files.
• Coordinates all mail-in and absentee ballot preparation, processing, and distribution to include tracking application types and preparing ballots for following elections adhering to the new election code requirements,
• Assists with training of over 1200 poll workers twice a year including machines demonstrations to the public
• Assists with distribution and collection of paperwork for candidates to be placed on the ballot.
• Follows the legal requirements set forth in the Pennsylvania Election Code.
• Strictly adheres to the proper chain of custody, safety and security measures with Mail-in and Absentee ballots.
• Assists with the coordination of the inventory, organization, distribution, and collection of election supplies for all Cumberland County voting precincts.
• Assists voters, poll workers, candidates, political parties, and general public on Election Day.
• Assists in computation of election night results.
• Assists in proofreading of ballots.
• Assists the general public in person, by email or on the telephone.
• Sends correspondence to voters and other Pennsylvania counties.
• Processes and distributes mail while determining proper escalation level.
• Attends meetings, training and in-services as required.
• Performs other job-related duties as required.
• Prepares and processes required departmental documents.
• Updates voter history from poll books after the election.
• Travel to and from the Cumberland County Courthouse as needed.
  
  

Education

Minimum Requirements to Perform the Work:

• High school diploma or equivalent
  
  

Work Experience

• 1-2 years of office experience required. Election experience preferred
  
  

Qualifications

• Must possess ability to accurately record, convey, and present information; explain procedures; and follow instructions
• Must be able to lift/carry objects with weights of ten to forty pounds
• Must possess the ability to maintain confidentiality in regard to information and records
• Must possess knowledge of modern office practices and procedures, including operating personal computers and other office equipment with accuracy and reasonable speed
• Must have a valid Pennsylvania driver’s license and reliable access to a vehicle
  
  

Special Note

If you do not receive a confirmation e-mail within minutes of your job application submission, please check your email bulk or spam folders.

If you are having technical issues with the application or with uploading your resume please reach out to KeldairHR Customer Support: support@keldairhr.com.

Company Description

Mission Statement: To provide impactful and essential county services in the most effective, courteous, and financially responsible manner possible.

We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application!

Technology Support/Issues With Applying

If you are having technology issues with the application or with uploading your resume and/or cover letter please reach out to KeldairHR Customer Support at support@keldairhr.com or Cumberland County Human Resources at humanresources@cumberlandcountypa.gov.

Email Confirmation

If you do not receive a confirmation email within minutes of your job application submission, please check your email junk and or spam folders.

Benefits

Additional Benefits:

• Opportunities for Advancement