Administrative Coordinator

Job Description

To perform varied secretarial and administrative functions in a timely manner and to assure efficient operation of department. To act as liaison between the assigned department and other County, State or Federal agencies and departments.

Position Information:

HR Classification Title: Administrative Technician

Starting Salary: $19.06 an hour/$37,167.00 annually

Current county employees will follow the county's promotion/demotion policy.

Responsibilities:

• Process transcripts through the For The Record system, help public with filling out the online submissions and process deposits for payment of transcripts.
• Coordination of special events (i.e.: Naturalization Court and Swearing in Ceremonies)
• Provide support to the Dependency Administrative Technician. Schedule, set-up and attend court hearings held before the Dependency Court. To include notification of all parties of emergency hearings. Accurately input recommendations/data into CPCMS, generate and submit recommended orders for Judge's signatures. Ensure court filings are timely presented to the appropriate judicial officer.
• Greet the public, jurors, internal and external departments, answer phones, reply to departmental emails and assist with procedural questions and inquiries.
• Maintain the online requests for room reservations and cancellations.
• Assist with coordination/scheduling zoom/video conferencing with state & county prisons, out of state prisons, preparing paperwork & notices, outlook scheduling for all parties.
• Assist with the criminal trial list scheduling, sending notices out and updating of daily list for criminal trials. Reviewing all court orders, scheduling events in CPCMS system.
• Purchasing office supplies for the court department, distribution, and maintaining office supplies for court department. Receiving and distribution of office supplies. Pay invoices through the Cloudesuite system.
• Maintains accurate files including those with confidential information.
• Contacting vendors for office equipment servicing and supplies for the court department.
• Submitting SROs to IMTO/Maintenance for court department.
• Assist the judicial secretaries with issues of coordinating scheduled hearings and events.
• Other duties as assigned.
• Staff are cross trained, and reallocation of duties occur periodically based on changing needs and caseload.

Qualifications:

EDUCATION/TRAINING:

• High School graduate or equivalent.

WORK EXPERIENCE:

• 3-5 years working experience in office administration. Experience in the legal system preferred OR, any equivalent combination of experience and/or training.

Company Description

Mission Statement:To provide impactful and essential county services in the most effective, courteous, and financially responsible manner possible.

We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application

TECHNOLOGY SUPPORT/ISSUES WITH APPLYING:

If you are having technology issues with the application or with uploading your resume and/or cover letter please reach out to KeldairHR Customer Support at or Cumberland County Human Resources at

EMAIL CONFIRMATION:

If you do not receive a confirmation email within minutes of your job application submission, please check your email junk and or spam folders.

Benefits

Medical Benefits:

• Capital Blue Cross Medical Insurance
• Health Savings Account
• Wellness program with wellness incentives
• Capital Blue Cross Vision Insurance
• United Concordia Dental Insurance

Retirement Benefits:

• County Retirement Pension
• 5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-tax
• Fully vested after 5 years of credited service
• Normal Retirement Options:
  • Age 55 with 20 years of credited service
  • Age 60 with any amount of credited service
• Voluntary 457b Deferred Compensation Plan
• Military Time Buy Back Options

Paid Time Off:

• Vacation
• 10 days per year, accrued per pay period (Non-Exempt)
• 15 days per year, accrued per pay period (Exempt)
• Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of service
• Personal
• 3 Personal days per year, pro-rated based on starting date
• Sick
• 5 Sick days per year, pro-rated based on starting date
• 12 Paid County Holidays
• No waiting period to receive paid holidays

Additional Benefits:

• Educational Assistance
• 80% of cost of tuition and books up to the annual IRS limit per calendar year (after 6 months of Full-Time Employment)
• Public Service Loan Forgiveness (PSLF) – certain eligibility requirements must be met
• Employee Assistance Program
• Resources for: Childcare, Eldercare, Legal, Financial, and Coaching
• Flexible Spending Account
• Dependent Care Account
• Short Term Disability
• Long Term Disability
• Life Insurance

Salary : $40,000 - $70,000